Senior Project Manager (WMS2/PPD) – Project

State of Washington • Thurston County – Olympia, WA

4d • Remote

About The Position

The Washington State Health Care Authority (HCA) is seeking a Senior Project Manager to lead high-priority behavioral health and IT portfolios. This position champions project excellence, mentors staff, and guides complex projects from vision to execution. The Planning and Performance Division (PPD) is the strategic advisor that designs, oversees, and deploys organizational strategies with executives and programs in pursuit of HCA’s vision of a Healthier Washington. The Planning and Performance Division (PPD) is responsible for agency-wide strategy, structure, standards, and oversight for key business areas of project planning, organizational performance, and customer and employee experience. The Senior Project Manager serves as a primary manager for high priority projects across the agency. This position leads and directs assigned staff from all levels within assigned projects; supports customers as a subject matter expert regarding project management strategies; provides consultation and technical assistance to leadership, and coaching and mentoring to HCA staff; consults with internal and external stakeholders to ensure successful reporting and completion of projects, alignment with organizational strategies and contract management with external contractors as needed. This position develops and maintains project planning documents and processes, work breakdown structures and all other project documents as necessary in the project management methodology. This also includes responsibility for planning, staffing, scope, reporting, risk management and change control processes for each project. This position is eligible to telework and is typically not required to report on-site. Minimal travel may be required to attend training, conferences, or events. The default assigned work location of all Health Care Authority (HCA) positions – both on-site and telework eligible positions – is within the State of Washington. This position reports to Olympia, WA. Frequency of onsite work will vary based on business and operational needs. All agency employees are required to report on-site in Olympia on their first and last days of employment to pick up and return state-issued equipment, regardless of telework status or location.

Requirements

• Completion of the following DES contracts training courses within 90 days of hire: WA State Contract Management 101 & WA State Purchasing and Procurement Ethics.
• Bachelor's degree and five (5) years of hands-on experience in managing projects in a wide range of subject areas (such as IT, facilities, service delivery, operational support, or organizational change) AND completion of a Project Management Professional (PMP) certificate.
• Nine (9) years of experience in related fields AND completion of a Project Management Professional (PMP) certificate.
• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.
• Five years' experience managing progressively complex projects.
• Ability to maintain high ethics and integrity.
• Demonstrated commitment to quality, diversity and public service values.

Nice To Haves

• Proficient in Microsoft Office tools (Word, Excel, PowerPoint, and Microsoft Project).
• Continuous improvement skills including process improvement and use of feedback from clients and stakeholders to increase agency effectiveness and efficiency.
• Ability to manage highly skilled professionals who will aid in the successful implementation and development of various projects.
• Project management knowledge, skills and ability to: Apply Project Management methodologies, tools and techniques to include initiating, planning, executing, controlling and closing a project.
• Facilitate large, diverse groups.
• Plan, lead, organize and control work performed by project team members.
• Identify, mitigate and manage project risks.
• Excellent communication skills with the ability to: Interact effectively with others across a broad spectrum of managerial, administrative and professional staff.
• Write clearly and effectively.
• Understand and communicate complex information.
• Leadership skills with the ability to: Help grow and maintain high performing organization.
• Mentor staff in other areas of HCA to promote use of project management skills across the organization.
• Think creatively.
• Participate in group problem solving and decision making.
• Network with internal and external stakeholders.
• Work independently.
• Organize and prioritize a wide range of responsibilities.
• Develop timely action plans and status reports.
• Knowledge of: State and Agency IT Portfolio Management policies, standards and processes.
• HCA vision, mission, programs, and systems.
• Federal and state laws, rules and regulations.
• Health care, behavioral health and/or Medicaid services.
• Lean methodologies.
• HCA administrative policy and procedures in the area of procurement.
• Washington state contracts training and certification.
• Washington state legislative, budget and authorizing environment.

Responsibilities

• Directing and managing agency wide projects affecting all aspects of HCA's business, including staff, IT development, business processes, statewide policy development, implementation, service delivery, and operational support.
• Developing and maintaining project planning documents and processes, work breakdown structure and all other project documents as necessary within the project management methodology.
• Serving as the primary project manager for the Behavioral Health Data Infrastructure (BHDI) portfolio of projects.
• Acting as a subject matter expert regarding project management strategies and tactics.
• Providing consultation and technical assistance to leadership, and coaching and mentoring to HCA staff.
• Consulting with internal and external stakeholders to ensure successful completion of projects and contract management with external contractors as needed.
• Leading and directing assigned staff from all levels within their projects.
• Responsible for planning, staffing, scope, reporting, risk management and change control processes for each project.
• Providing regular reporting to executive leadership.
• Utilizing advanced management skills and principles, organizational leadership skills, and understanding of HCA's business and technical concepts to ensure timelines and deliverables are achieved, issues are documented and resolved, and risks associated with projects mitigated.
• Actively managing issues and risks.
• Providing leadership in the identification, documentation and resolution of project issues and risks.

Benefits

• A clear agency mission that drives our work and is person-centered
• A healthy work/life balance, including alternative/flexible schedules and mobile work options.
• A great total compensation and benefit package
• WA State Government Benefits
• A safe, pleasant workplace in a convenient location with restaurants, and shopping nearby.
• Free parking!

What This Job Offers

• Job Type: Full-time
• Career Level: Senior