Senior Project Manager-2

Adelphi Group•New York, NY

10d•$75,500 - $120,000•Hybrid

About The Position

The Senior Project Manager coordinates project efforts across an agency franchise and may manage junior project management team members. The role organizes, monitors, and routes jobs through the agency for assigned accounts, keeps team members informed about job status, and ensures work follows the agency’s Job Flow Process (JFP). The Senior Project Manager also supports regulatory submissions, department initiatives, new business projects, training, and workload oversight in partnership with the Director of Project Management. The position coordinates creative and job workflows, including opening and maintaining job records, developing and updating timelines, scheduling and attending meetings, routing work for review and approval, and monitoring deadlines and quality-control steps. It works closely with Production, Art Direction, UX, Account Services, and internal development teams to prepare materials and support print and digital projects. The role also prepares status reports, reviews estimates and timesheets, supports client communications and project launches, and travels to meet clients in person. Management duties include helping supervise and develop project coordinators, reviewing work and timesheets, supporting performance evaluations and staff issue resolution, recommending workload and procedural changes, and stepping in on department needs when the Director of Project Management is absent. The role is expected to communicate professionally, prioritize multiple projects, remain composed under pressure, support colleagues, and uphold Biolumina’s values.

Requirements

Minimum of 4 years of project coordination experience in advertising.
Minimum of 2 years of supervisory experience.
Excellent written and oral communication skills.
Detail-oriented.
Ability to handle multiple projects and deadlines.
Positive and helpful attitude.
College degree preferred.

Nice To Haves

College degree.

Responsibilities

Coordinate job flow and the creative process across the agency, including opening job numbers and Blink job sites and maintaining accurate SharePoint job records.
Organize and attend project start-up, internal review, pre-mechanical, and digital build-kit handoff meetings.
Develop and maintain project timelines, communicate upcoming deadlines, and alert relevant team members when due dates may not be met.
Coordinate the development of color breaks and spec sheets with Production and the Art Director before pre-mechanical meetings.
Route jobs through relevant departments using the eRouting system, secure required signatures, and ensure job cover sheets are complete.
Ensure digital project materials are prepared and quality-checked before build-kit handoff, working with UX, Art Direction, and Account Services.
Monitor compliance with the Job Flow Process, document skipped steps or signatures, and alert the Director of Project Management when procedures are not followed.
Manage and review junior project management team members’ work, including dailies, nightlies, timelines, timesheets, and estimate-versus-actual reports.
Submit accurate daily timesheets and use Dynamics for timesheets and financials; use SharePoint proficiently.
Prepare and submit jobs for regulatory review and develop and distribute daily and nightly internal status reports.
Coordinate weekly status meetings and attend client status meetings or calls when appropriate.
Work with Account Services to maintain accurate daily client hotsheets and weekly client status reports.
Monitor jobs for delays or issues, promote clear communication among team members, and maintain organized email archives.
Develop knowledge of client processes and procedures and interact appropriately with client contacts.
Help monitor quality-control standards and the accuracy of work produced by Project Coordinators and Senior Project Coordinators.
Recommend workload adjustments and improvements to department roles and procedures; help organize and supervise team workloads.
Assist the Director of Project Management with performance evaluations, staff issues, department initiatives, new business, product launches, and convention planning.
Provide department coverage when the Director of Project Management is absent.
Help interview, train, and orient new department team members.
Travel in person to meet clients.
Uphold company values, communicate professionally, prioritize multiple projects, maintain a positive attitude, and support an effective team environment.
Perform other job-related tasks as assigned by the Director of Project Management.