Senior Project Manager

Berklee College of Music•Boston, MA

1d•Onsite

About The Position

The Office of the Executive Vice President & Chief Strategy Officer (EVP & CSO) is seeking an exceptionally organized, tech-forward, and proactive Senior Project Manager. Reporting directly to the Senior Director of Strategy & Operations, you will serve as the operational anchor and project management front line for complex strategic initiatives within the C-suite. This high-visibility role requires a sophisticated professional who can seamlessly navigate a fast-paced environment while interfacing with the President, Board of Trustees, and senior executives. At Berklee, your work directly supports the next generation of creative leaders.

Requirements

Minimum of 5+ years of progressive experience in project management, operations, or high-level executive administrative support.
Highly proficient with Apple systems, Google Workspace, and emerging AI productivity frameworks to optimize tracking tools and troubleshoot workspace technology.
An absolute commitment to confidentiality, outstanding problem-solving skills, and a sophisticated communication style that balances high empathy with crisp professional brevity.

Responsibilities

Manage a highly fluid, complex executive calendar using advanced judgment to prioritize obligations.
Coordinate comprehensive domestic and international itineraries and track associated expenses.
Oversee end-to-end meeting execution—including building strategic agendas, managing technological setups, and recording minutes—while driving accountability and tracking action items.
Actively design and implement innovative, AI-driven workflows to automate routine administrative tasks and optimize the daily flow of information through the suite.
Serve as the primary, professional face of the physical office space, skillfully routing inquiries and protecting the schedule of the EVP & CSO from unnecessary disruptions.
Meticulously track and reconcile the office budget monthly, generate quarterly projection reports, process vendor invoices, and manage team expense reporting.
Lead project management workflows across the EVP & CSO's footprint (spanning 180+ staff across four divisions), delivering transparent, executive-ready visibility summaries to leadership.
Manage the planning and preparation for Board of Trustees meeting logistics, and direct the planning and execution process for leadership councils, annual reports, strategic roadmaps, and organizational retreats.