Senior Project Manager / Gestionnaire senior de projets

Digital Moment

2d•Remote

About The Position

Since 2013, Digital Moment has led digital education for Canadian youth, expanding the reach and impact of our foundational programs each year. But we don’t stop there—we innovate to equip youth with the skills to harness emerging technologies and tackle pressing societal challenges. We are shaping AI-fluent leaders for a future-ready Canada with our innovative programs and initiatives. We are driven by innovation, inclusion, and impact, empowering the next generation to shape technology for good. Working with us means making a difference every day by equipping youth with essential digital skills to navigate a technology-driven world. We are a fully-remote, small and mighty, team that embraces innovation, challenges the status quo and experiments with new ideas to drive meaningful change. We’ve built a culture that is positive, collaborative and focused on the purpose we want to create. We’re currently looking for a Senior Project Manager to join our team. Here’s an overview of the Position You will serve as a primary operational liaison for our national grantors, corporate funders, and project partners across Canada. In this role, you will bring deep project management expertise and relationship-building capabilities to manage our most complex, multi-stakeholder initiatives from inception to closeout, ensuring all organizational commitments are delivered on time, on scope, and on budget. Our organizational culture is highly collaborative and hands-on—everyone at Digital Moment rolls up their sleeves to get the work done. You are both a strategic problem-solver and a hands-on "do-er" who thrives on turning complex funding commitments into organized project plans, building authentic relationships with external partners, and stepping in directly to execute deliverables alongside internal teams.

Requirements

6–8+ years of progressive, hands-on project management experience delivering complex, multi-stakeholder projects in non-profit, educational, tech, or public sector environments.
Demonstrated track record serving as a key external point of contact for high-value funders, government grantors, or corporate partners.
Deep experience establishing Project Management frameworks, tracking systems, and digital collaboration tools across distributed teams.
Proven track record in project financial tracking, budget oversight, time-tracking implementation, and funder report writing.
Mastery of project management methodologies (PMI/PMP standards, Agile, or hybrid models) practical for fast-paced, non-profit or social impact environments.
Technical fluency in modern project management platforms (Monday.com, Asana, Trello, ClickUp) and workflow automation.
Bilingual (English/French) is required with fluent, professional-level written and verbal communication in both languages.
Outstanding interpersonal and relationship-building skills; comfortable pitching, negotiating, and presenting to executive-level external partners.
Pragmatic problem-solving capability; able to de-escalate partner concerns quickly with clear, executable action plans.
Strong written communication and storytelling skills—able to break down complex projects, provide necessary context, and write clear, compelling funder reports, progress updates, meeting notes, and contribute to renewal proposals.
Advanced financial acumen with proficiency in tracking project burn rates, budget variance, and resource allocation.

Nice To Haves

Solid understanding of Canadian non-profit funding models, grant reporting cycles, and partner compliance expectations is considered an asset.

Responsibilities

Serve as a primary operational point of contact for external partners, grantors, and corporate funders throughout the project lifecycle; foster warm, professional, and trust-based relationships.
Host, facilitate, and lead partner meetings, kickoff sessions, recurring progress updates, and milestone check-ins with external stakeholders across Canada.
Proactively communicate project progress, navigate scope modifications with diplomacy, and act as a solution-oriented problem-solver when external roadblocks or timeline risks arise.
Represent Digital Moment with polished professionalism across written communications, partner presentations, and executive briefings.
Establish, standardize, and maintain best-in-class project management frameworks, templates, and governance models across all Digital Moment initiatives.
Set the benchmark for operational excellence by building real-time tracking systems that monitor project health, scope, timelines, deliverables, and budgets.
Audit, optimize, and manage the organization’s digital project tools (e.g., Monday.com,); model workflow best practices and drive internal accountability.
Translate complex funder agreements and grant proposals into clear, actionable, and trackable project schedules.
Act as the central operational bridge between departments such as Programs, Fund Development, Marketing, Digital Product, and Finance to drive seamless alignment on project deliverables and dependencies.
Build and maintain a dynamic, centralized reporting matrix for all funder requirements, ensuring clear assignment and follow-up on milestones across internal teams.
Partner with Fund Development and Marketing to operationalize opportunities for impact storytelling, testimonial collection, and asset creation tied to funded milestones.
Lead project budget tracking in close coordination with Finance to prevent scope creep, monitor burn rates, and ensure fiscal compliance on all funded deliverables.
Champion standardized time-tracking practices across teams to support accurate labor cost distribution, grant compliance, and resource planning.
Roll up your sleeves daily to build tracking dashboards, troubleshoot data discrepancies, and assist cross-functional teams in overcoming execution hurdles.
Translate complex program activities, regional data, and technical outcomes into clear, compelling narratives that funders easily understand—effectively "telling the story" of our impact, progress, and context.
Lead, draft, or contribute to high-impact funder reports, progress updates, project renewal applications, and grant proposals—ensuring all written deliverables effectively communicate program context, metrics, and achievements.
Maintain clear, reliable documentation by capturing and distributing concise, structured meeting notes, action items, decision logs, and project status updates for internal teams and external partners.
Review, edit, and synthesize inputs across departments to ensure all written deliverables meet a high standard of professional quality and clarity.