Senior Project Manager - Facilities

Stanford Health Care•Palo Alto, CA

9d•$71 - $93•Onsite

About The Position

The Senior Project Manager is responsible for managing the initiation, planning, execution, monitoring, and closing of various Facilities Services projects. Ensures the completion of projects within budget, on schedule, and meets all program objectives and appropriate government regulations. Acts as a liaison between the client/users and all other project participants including consultants, contractors, vendors, and outside jurisdictional agencies. Responsible for planning, scheduling, assigning, and overseeing the work of project participants and assigned project coordinators or project engineers.

Requirements

Bachelor's degree in a work-related discipline/field from an accredited college or university
Seven (7) years of progressively responsible and directly related work experience.
Relevant experience in lieu of degree may be considered. Relevant experience in lieu of degree is in addition to the experience requirements for this position.
Ability to budget, make financial projections and write reports
Ability to ensure project compliance with hospital policies which includes hospital infection control procedures
Ability to establish and maintain effective relationships with widely diverse groups, including individuals at all levels both within and outside the organization and gain their cooperation
Ability to handle potentially sensitive situations by applying consultative skills in working with internal and external constituent groups
Ability to prioritize work by making informed judgments and to develop solutions for complex problems
Ability to utilize project management tools
Knowledge of local, state and federal regulatory requirements related to areas of functional responsibility
Ability to work independently and make sound decisions while meeting time sensitive deadlines.
Ability to exercise judgment and demonstrate effectiveness in decision making occasions.
Ability to present facts and recommendations effectively in oral and written form.
Ability to read, analyze, and interpret complex documents.
Ability to identify issues, risks, and escalations, assemble data, validate conclusions and incorporate resolutions.
Strong knowledge of medical and non-medical equipment, organizational programs and procedures.
Basic experience with business case preparation and cost benefit analysis.
Expertise in MS Office Suite (Excel, Word, PowerPoint and Visio) and Microsoft SharePoint.
Moderate proficiency with Microsoft Project, Primavera and another PPM software tool.
Demonstrated track record of establishing priorities and meeting deadlines.
Demonstrated highly motivated self-starter.
Strong interpersonal, presentation and facilitation skills to communicate with and persuade a wide range of audiences.
Superior supervisory and matrix management skills and ability to oversee tasks delegated to others.
Advanced ability to identify, develop and quantify any required corrective action plans.
Manage a significant workload, prioritize projects appropriately and work independently.

Nice To Haves

Lean Six Sigma Certification preferred
PMP - Project Mgmt Professional preferred

Responsibilities

Conduct project intake, develop project teams, define objectives and scope, document current and future-state processes, develop and maintain project schedule, document risks and assumptions, and oversee development, operational workflows and implementation.
Provide leadership and direction in building client engagement, project development, strategic decision-making, project scope and deliverables.
Collaborate with and provide recommendations to management related to internal and external policies, departmental procedures, strategic planning, and/or resource planning.
Provide project leadership for large strategic and cross-functional improvement programs for executive stakeholder, department, and project team members by defining strategic intent of programs and overseeing deliverable development to ensure project goals are met.
Manage project design and structure for department’s key endeavors and projects within assigned leadership division, develop strategic input management regarding business objectives of clients for both current and future projects.
Partners with project managers, project engineers, and/or program/project coordinators in the design, development, and execution of projects.
Mentor other project managers, project engineers, and/or program/project coordinators
Develop and maintain effective relationships with project owners, operational leaders, business services, IT, vendors, and other project stakeholders.
Balance both internal and external stakeholder interests to maintain alignment of the project outcomes.
Understand customer requirements and manage the dynamics of these individuals.
Responsible for the coordination and completion of projects.
Oversee all aspects of projects.
Track milestones, deadlines, assign responsibilities, and report progress of projects.
Deliver concurrent various sized projects to successful completion.
Follow standard work/processes, policies and processes, develops detailed project plans and completes required project documentation.
Define project scope, duration, resources and cost, as well as the best course of action/approach to attain the project objectives.
Conduct project kick-off meetings, communicate individual roles and project expectations, and in conjunction with the project/senior project coordinator serve as the initial point of contact for projects.
Complete and manage detailed project work plans using the designated project management tool, utilize tools to report project status, manage issues, identify risks, and escalations.
Coordinate post-project review and lessons learned meetings following stabilization of projects.
Manage communications on a regular and timely basis, ensuring that all project participants are informed of project status, issues, risks, escalations, and required actions.
Prepare and deliver executive-level presentations.
Prepare and maintain accurate, timely, and auditable project documents, and cost estimates with department procedures.
Prepare and manage project reports and budgets for senior leadership regarding status of projects.
Provide input for tracking project budget targets (overall) and stay current on status
Maintain working knowledge of foundational activities (i.e. facilities, patient care services, IT, business services, patient experience, operational efficiency, supply chain, engineering & maintenance, etc.)
Incorporate Lean practices to effectively manage stakeholder and operational leader expectations.
Assist in the development of policies, guidelines, standards, and acts as department representative on committees and professional organizations.
Implement quality control measures to ensure project compliance with department, hospital, and university policies, government codes and regulations; ensure conformance to the requirements of all project participants. (regulatory, OSHPD, Joint Commission, etc.)
Understand the building maintenance systems (BMS) and/or building infrastructure.
Conduct project planning workshops to create project charter, lock scope, identify project deliverables, create project schedule and identify critical paths.