Senior Project Manager, Development Data & Systems
About The Position
The Project Manager, Development Data & Systems manages cross-functional projects that support fundraising operations, donor data, reporting, technology, analytics, and gift administration priorities. The role reports directly to the Assistant Vice President, Development Data & Systems, with a dotted-line relationship to the Vice President, Operations and Operational Excellence, and direct accountability to Development Leadership and the Senior Vice President & Chief Development Officer. Although organizationally situated within Development Data & Systems, the role has department-wide strategic importance and accountability for advancing priorities across the full Development Department. The Project Manager independently leads assigned initiatives from scoping through implementation and adoption, builds alignment among stakeholders, and provides leadership-ready reporting and recommendations. The position is based in New York, NY, in a hybrid work arrangement, and is regular full-time. The base pay scale is $88,500 to $134,750. The selected finalist’s salary will be determined based on factors including role scope, experience, education, accomplishments, internal equity, budget, and Fair Market Value evaluation.
Requirements
- Bachelor’s degree required.
- Four to seven years of progressively responsible experience in project management, business operations, fundraising operations, advancement services, healthcare administration, or related fields, including ownership of cross-functional initiatives.
- Experience managing multiple projects in a complex organization.
- Strong organization, communication, facilitation, analytical, and problem-solving skills.
- Proficiency with Microsoft Office, collaboration tools, and project management platforms.
- Ability to influence stakeholders and work effectively across organizational levels.
Nice To Haves
- PMP, CAPM, Agile, Lean, or related project management certification preferred.
- Experience in fundraising, advancement, nonprofit, healthcare, or development operations preferred.
- Experience with CRM, reporting, analytics, data quality, governance-related, change management, or operational improvement projects preferred.
Responsibilities
- Own assigned project plans, timelines, milestones, deliverables, communication plans, and portfolio status reporting from scoping through implementation.
- Support project intake, prioritization, resource planning, and budget or effort tracking as applicable.
- Manage scope, change requests, risks, issues, dependencies, decisions, and tradeoffs.
- Prepare dashboards, executive summaries, recommendations, and leadership-ready updates.
- Coordinate governance-related project activities under accountable business or data-governance owners.
- Lead Data and Systems projects supporting fundraising operations, donor engagement and data, reporting, analytics, technology, and gift administration.
- Translate business needs into actionable project plans with clear owners, timelines, and deliverables.
- Support system upgrades, integrations, reporting enhancements, testing, deployment, and implementation planning.
- Coordinate with vendors and institutional partners on deliverables, dependencies, testing, issue resolution, and implementation.
- Define project success measures and monitor outcomes related to data quality, reporting, operational efficiency, and user adoption.
- Coordinate user acceptance testing, issue tracking, sign-off, go-live readiness, and post-launch stabilization.
- Develop communications, training, stakeholder-readiness, and adoption plans for new systems, processes, and reporting capabilities.
- Monitor implementation outcomes and support adoption of new processes, systems, and reporting capabilities.
- Document lessons learned and recommend improvements to future project delivery.
- Build trusted relationships across Development, departmental stakeholders, vendors, and institutional partners; influence outcomes without direct authority; and maintain accountability for department-wide priorities.
- Lead cross-functional working sessions, surface risks and tradeoffs, and drive stakeholders toward timely decisions.
- Communicate project status, risks, dependencies, recommendations, decisions needed, and next steps to the Assistant Vice President, Development Leadership, the Senior Vice President & Chief Development Officer, and other accountable stakeholders.
- Identify workflow improvements that increase efficiency, scalability, adoption, and user experience.
- Provide project direction and coaching to project contributors or junior team members when assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
