Senior Project Coordinator (West Seattle Link Extension) (Term-Limited)

Sound Transit•Seattle, WA

3d•Hybrid

About The Position

Under general direction, performs professional and technical level tasks in assigned area of responsibility to assist multiple ST managers in administering the planning, design, and construction phases of capital projects. This role coordinates resources, planning activities, communication, and work activities. It facilitates the exchange of information between Agency staff, consultants, local jurisdictions, and the public during all project phases. The position interprets data and processes, handles sensitive materials, negotiates solutions, and develops recommendations in line with Agency policies. This is a Term-Limited position of 5 years.

Requirements

Bachelor’s degree in Architecture, Landscape Architecture, Planning, Engineering, Construction Management, or related field.
Four years of experience providing project management support in planning, engineering, or construction including management of scope, schedule, and budget of small to mid-size projects, preferably in a public sector transit related organization; OR an equivalent combination of education and experience.
General knowledge of design and construction industry.
Ability to read construction documents.
General knowledge of industry standards for signage and wayfinding.
General principles, practices, and procedures of business administration and public administration.
Project control principles, practices, and procedures.
Project management principles and practices.
Public contract administration principles and practices.
Construction procedures and terminology.
Methods and techniques of data collection, research, and report preparation.
Principles of customer service.
Basic accounting, bookkeeping, and mathematical principles and practices.
Analyze situations accurately and adopt an effective course of action.
Work independently with minimal supervision.
Sensitivity to the political nature of public agencies.
Maintaining confidentiality and communicating with tact and diplomacy.
Principles of business letter writing and basic report preparation.
Principles and applications of critical thinking and analysis.
Operate office equipment including computers and familiar with computer applications such as SharePoint, MS Word, Excel, and PowerPoint.
Principles and practices of record keeping and records management.
Pertinent federal, state, and local laws, codes, and regulations.
Techniques to work effectively under pressure, meet deadlines, and adjust to changing priorities.
English usage, spelling, grammar, and punctuation.
Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports.
Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, community groups, and the general public.
Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies.
Interpreting and applying applicable federal, state, and local policies, laws, and regulations.
Providing technical expertise and assistance in administering the project management functions for a variety of programs and projects.
Collecting, evaluating, and interpreting information and data from multiple sources.
Conducting research and analysis and providing appropriate recommendations based on findings.
Analyzing and reviewing financial plans and related budgetary information to determine impact on projects.
Preparing clear and concise analytical, administrative, and financial reports.
Assisting with budget preparation and administration.
Responding to inquiries and in effective oral and written communication.
Maintaining good customer relations with positive customer service orientation.
Applying lead project management techniques and principles.
Working cooperatively with other departments, Agency officials, and outside agencies.
Monitoring program/project operating budgets, costs, and schedules.

Nice To Haves

Public sector transit related organization experience

Responsibilities

Reviews and provides lead support and coordination on project-related documentation and other project related materials; and manages specific project related tasks as directed.
Provides support with the development of projects as assigned; verifies submittals including monthly reporting; monitors schedules; participates in the development of project feasibility studies, site selection, and technical documentation; provides Resident Engineer services as assigned for small projects; manages contractor; and coordinates project relevant public outreach efforts.
Provides support in project management of new facilities/stations customer signage including updating and maintaining standards, signage layout, permitting, coordination with ST departments and other agencies, and managing design and construction contracts related to this subject.
Provides support during the final design phase of larger projects.
Provides support during the construction phase on larger projects.
Coordinates project elements with a variety of interested parties including Agency staff from various lines of businesses and departments, elected officials, consultants, local/state/federal agencies, and the general public; coordinates and attends project related technical, public, and community meetings to represent the Agency; develops meeting materials including agendas, handouts, and meeting summaries as required.
Coordinates scheduling of staff/consultant participation in project related meetings and public hearings; drafts and coordinates review and approval of project related materials and presentations such as change orders, Phase Gate, and staff reports to the Agency Board or Committees; and participates in presentations as necessary; serves as station/project contact and responds to requests for information from other agencies, media, and the general public involving various assigned projects; and provides necessary project status, design information, outreach, and communications with affected businesses, residences, and community groups through design and construction phases.
Provides support in administering assigned contracts; reviews and/or comments on consultant submitted progress reports, earned value reports, schedules, and other documentation.
Drafts and monitors project budgets, forecasts, and schedules; obtains and monitors expenditures; prepares and submits Agency required project reports; prepares, coordinates, and processes annual and interim capital project budget updates.
Performs technical analysis of various types of data in support of project goals and prepares associated technical and policy reports; prepares maps and visual/presentation materials to support technical analyses; advises project managers on various technical aspects of projects; responds to and researches requests for information and public records as well as updates on project status.
Researches and manages other tasks as assigned for various technical subject areas including such things as landscape and material salvage, sustainability tracking, assessment of materials, product information, and pedestrian and bike access issues.
Provides support to the department and others on matters as directed; serves as staff on a variety of committees as assigned; prepares staff reports and other necessary correspondence; attends and participates in professional meetings; maintains awareness of new trends and developments in the fields related to area of assignment; incorporates new developments as appropriate; ensures processes, policies, and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations.
Champions & models Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency.
Contributes to a culture of diversity, equity & inclusion in alignment with Sound Transit’s Equity & Inclusion Policy.
It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.
It is the responsibility of all employees to integrate sustainability into everyday business practices.
Other duties as assigned.

Benefits

Health Benefits: Two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner.
Long-Term Disability and Life Insurance.
Employee Assistance Program.
Retirement Plans: 401a – 10% of employee contribution with a 12% match by Sound Transit; 457b – up to IRS maximum (employee only contribution).
Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days.
12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.
Parental Leave: 12 weeks of parental leave for new parents.
Pet Insurance discount.
ORCA Card: All full-time employees will receive an ORCA card at no cost.
Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses.
Inclusive Reproductive Health Support Services.
Competitive salaries based on market rates and internal equity.
Work-life balance.
Opportunities for professional development.
Recognition from your colleagues.