Senior Project Coordinator - San Francisco

Perkins&Will•San Francisco, CA

1d•Onsite

About The Position

At Perkins&Will, we passionately believe that design can transform lives and enhance communities, creating healthy, sustainable places to live, learn, work, play, heal, move, and explore. We’re in it for the greater good; we design to create places with meaning, and we design with purpose. Join the brightest minds in architecture! Our San Francisco studio is currently recruiting for a talented Senior Project Coordinator with 6+ years of experience to join our team! The Senior Project Coordinator will work closely with the Operations Director, Management Team, as well as across various project teams.

Requirements

6+ years of experience
Excellent communication skills and a strong team ethic
Strong organization, multi-tasking, and time management skills
Ability to interact professionally with office leadership and clients
Ability to direct and motivate work efforts of others and handle stressful situations
Ability to self-manage project assignments from start to finish with minimal oversight
Collaborative and professional work ethic
Effectively use Microsoft Office, Adobe

Nice To Haves

Bachelor's in business, management, communications, architecture, or related field is desired

Responsibilities

Serving as a resource to the team and right-hand person to Operations and Project Managers for organization, knowledge, and protocols.
Oversee team to ensure deadlines are met for operations initiatives and across projects
Managing project data through new processes and/or in firmwide databases
Supporting local implementation of corporate initiatives, as required
Organize Project Coordinator team, delegate tasks and duties and overseeing that deadlines are met, improve team efficiency, act as problem solver
Support Project Coordinators in terms of training and development
Connect with Project Managers on need for Project Coordinator support
Coordinate with consultants for timely invoicing.
Prepare and assemble documentation to be issued to other parties, such as contracts, insurance requirements
Assist Design Management team with data entry and file management.
Update and manage various logs related to project work and operations work
Coordinate workflow in between manager and the rest of the team.
Update and follow up delegated tasks to ensure progress to deadlines.
Coordinate with finance and accounting to ensure accurate information flow and contract invoicing.
Write effective meeting minutes.
Creation of new templates in order to facilitate more efficient processes
Master Project Tracking for status, invoicing and scheduling
Performing support and/or administrative tasks, as required
Other duties as assigned by project manager.