HEC Senior Program Manager, DIBI

Northeastern University•Boston, MA

11d

About The Position

The Maritime Industrial Base (MIB) Higher Education Consortium (HEC) brings together senior leaders from the nation’s maritime academies, naval architecture and naval engineering institutions, R1 and R2 research universities, HBCUs, community colleges, and the Navy's MIB Program. This role requires a Sr Program Manager to lead the HEC initiatives from academic, organizational, and logistical perspectives. The DIBI Higher Education Consortium (HEC) Sr Program Manager requires strong leadership, organization, and communication skills. This individual will collaborate with all stakeholders to ensure the successful operation of HEC initiatives, events, documentation, finances, and personnel management within DIBI.

Requirements

Bachelor's degree required
4-6 years of professional operational experience required
Sound judgement, rapport-building, active listening, excellent interpersonal skills, proven ability to demonstrate initiative and motivation.
Excellent written and verbal communication skills
Strong organizational and time management skills, with the ability to prioritize projects and multiple, competing priorities.
Demonstrated accuracy, thoroughness, and quality of work.
Must have a strong team-orientation and flexible approach to work.
Advanced MS Office proficiency, including SharePoint, spreadsheet, database, presentation, and research skills.

Nice To Haves

Master’s or terminal degree preferred
experience in higher education strongly preferred
Experience with Workday a plus

Responsibilities

Lead DIBI’s HEC strategic direction under the guidance of the DIBI leadership
Work with DIBI and sponsor staff to understand sponsor objectives for the HEC
Establish and maintain close partnerships with partner universities and organizations
Serve as an internal liaison and central point of contact to synchronize DIBI internal operations relative to HEC
Collaborate with and maintain synchronization between DIBI Communications, Research, Finance, and Operations Teams
Ensure academic rigor is incorporated into all HEC initiatives
Ensure all communications, events, and materials are high-quality and represent DIBI / Northeastern in a professional light
Design and conduct HEC outreach initiatives (prior/post events): Government outreach, Northeastern Faculty engagement, Internal and External departmental and institutional outreach
Lead HEC event content and design conceptualization and planning
Generate and socialize HEC ideas that align with sponsor and DIBI strategic objectives
Lead internal HEC planning meetings
Capture HEC notes and actions
Follow up internally and externally with stakeholders
Create and maintain HEC project timelines
Create and maintain HEC contact and invitation lists
Lead milestone deliverable reporting as it relates to HEC
Collaborate with DIBI Communications team to produce briefing books, read ahead documents, event notes, executive summaries, and other materials surrounding HEC events
Contribute content to communications and outreach materials related to HEC organization and events
Contribute to DIBI newsletter highlighting HEC outreach, initiatives, events, and accomplishments
Maintain awareness of and provide recommendations on HEC budget in collaboration with the DIBI Director of Finance
Provide logistical, administrative, and on-site support to HEC initiatives and events
Lead event planning (space, catering, materials/supplies procurement)
Directly manage and mentor temporary, contract, and student employees assigned to HEC initiatives.
Develop and support recruitment, marketing, and outreaching initiatives for prospective HEC student workers.