Temp-Senior Program Coordinator, Program Advocacy & Communications (PAC)

Gates Foundation•Seattle, WA

About The Position

As the employment agency hiring temporary workers to be assigned to the Gates Foundation, AgileOne is responsible for direct hiring and seeking candidates for a temporary role at the Foundation. The Foundation is the largest nonprofit fighting poverty, disease, and inequity around the world, founded on the premise that people everywhere should have the chance to live healthy, productive lives. The Global Policy & Advocacy (GPA) division works to understand and shape public policy debates, build support for program and policy objectives, and develop partnerships to advance the Foundation's objectives. The Program Advocacy and Communications (PAC) team within GPA partners with program strategy teams to achieve policy and finance goals by developing and coordinating advocacy and communications strategies, using leadership voice, managing a grant portfolio, directly advocating with sector leaders, leading issue-specific communications, and developing policy recommendations. This temporary Senior Program Coordinator role will focus on coordinating, developing, and managing a portfolio of investments within PAC, including grants and contracts, acting as an investment process advisor, and serving as a liaison across internal teams. The role also supports process improvements and the efficient operations of the PAC team, particularly during portfolio transitions.

Requirements

A bachelor's degree or equivalent demonstrated experience, preferably in business administration or program management.
A minimum of 3 years of experience.
Experience in project management, portfolio management, financial reporting, non-profit or related industry.
Practical understanding of all stages of the investment lifecycle and investment rules, mechanisms, regulations, policies, processes, and practices.
Proficiency in investment systems and tools, and ability to learn internal systems.
Experience in financial planning and analysis, budgeting, and synthesis.
Ability to analyze data across multiple tools and databases.
Excellent organizational skills and attention to detail, with an ability to understand policy compliance.
Ability to work independently and as part of an integrated, diverse team.
Comfortable in multiple, highly varied settings, and tight deadlines with different work and learning styles.
Ability to track progress across multiple projects and work toward clear deadlines, with timely follow-up.
Ability to work with flexibility, manage multiple and competing demands, establish priorities, and adapt within a changing and dynamic environment.
Open to rapid change and able to learn new things quickly.
Able to distill what is needed next, even without expertise in programmatic content.
Ability to effectively communicate with internal and external partners, across hierarchical levels.
Demonstrates tact and effectiveness influencing individuals and teams without explicit authority.
Ability to engage in constructive dialogue, critical and creative thinking in problem solving.
A preference for rigor, purpose driven measurement, and good stewardship of resources.
Excellent verbal and written communication skills in English.
Proficient in MS Office Suite and knowledge of CRM systems.
Strong command over excel highly preferred.
Ability to travel up to 10% of the role.
Must be able to legally work in the country where this position is located without visa sponsorship.
Successful completion of a background check.

Nice To Haves

Prior experience in a support/coordination role in highly matrixed teams preferred.

Responsibilities

Coordinate, develop, and manage a portfolio of investments across PAC programmatic advocacy areas.
Implement and maintain activities associated with the life cycle of grants and contracts.
Act as a primary investment process advisor and contact for grantee/vendor initiation, reporting, and closure.
Serve as a primary liaison across multiple internal teams throughout the lifecycle of an investment.
Handle projects in support of programmatic strategic goals.
Participate in the continuous improvement of enterprise resource allocation processes.
Provide oversight or support for budget planning and financial reporting.
Provide expertise in internal (PAC and GPA) and external processes and systems to advise decision-making.
Work collaboratively with partners in a highly matrixed environment.
Support the development of team and GPA division process improvements and roll-out efforts of new internal processes.
Oversee several portfolios in transition on the PAC team and support Program Officers (POs) in rescoping investments and partner relationships.
Coordinate with POs and Program Coordinators (PCs) across GPA teams and country offices.
Manage sensitive handoffs with transparency and trust.
Maintain rigorous oversight of investment transition status.
Support POs in capturing lessons learned.
Act as a subject matter expert on investment tools, systems, and templates and provide training and coaching.
Partner with investment makers to support the development, management, and maintenance of a portfolio of investments.
Independently lead complex investments and partnerships.
Ensure alignment with strategies and intended outcomes.
Perform initial investment due diligence, including collection of portfolio data, identification of trends, and management timelines.
Accountable for portfolio analysis and risk identification.
Provide a perspective on portfolio performance and deliver thorough readouts to leadership.
Advise on sophisticated investments, budgets, and financial analysis.
Build, develop, and manage relationships with key internal and external partners.
Steward highly complex partnerships.
Operationalize and shape key business processes, including annual planning, forecasting, regular portfolio reviews, financial planning, and budget.
Provide in-depth project management, including tracking timelines, deliverables, communications, and change management.
Develop the non-technical portion of the project framework and work on special projects.
Lead implementation and change efforts for the team, including developing new processes, sharing standard methodologies, analyzing workloads, and providing business updates.
Maintain file organization, team sites, data, and records.
Maintain a system for tracking, monitoring, and prioritizing tasks and projects.
Serve as a resource on PAC-specific processes with Foundation program strategy team counterparts.
Manage investment workflow and data systems onboarding for new hires.
Support team projects as assigned by the Senior Manager, SPM.
Work with colleagues on the PAC business team on general coordination and investment portfolio management.
Ensure high-quality interactions and clear, consistent, and proactive communications with internal stakeholders, such as investment owners, and grantees and partners in the field.
Support inclusive culture through modeling behaviors and actions.
Raise issues in a timely fashion to appropriate stakeholders.