Senior Program Assistant (4-H) - Extension Services

Citrus County Board of County Commissioners • Citrus County, FL

2d • Onsite

About The Position

In cooperation with the University of Florida, the Senior Program Assistant performs various tasks to support the Citrus County 4-H Youth Development Program. The 4-H Program Assistant supports the planning, coordination, and delivery of 4-H youth development programs. This role involves working closely with volunteers, families, and community partners to ensure engaging, educational, and inclusive youth programming. The ideal candidate is customer-service oriented, helpful, responsive, organized, and thrives in a dynamic environment. Work involves preparing educational materials for 4-H club and county programs; recruiting volunteers and members; training youth and adult volunteers in their role with community clubs and school enrichment programs, planning and implementing day and residential camping programs. Position’s immediate supervisor is the 4-H Extension Agent.

Requirements

• High school diploma or GED
• Two (2) years of experience performing administrative/clerical duties and program/project coordination.
• Two (2) years of experience working with youth and/or volunteers in instructional settings (formal or informal).
• Valid Florida Driver License or must obtain within 30 days of establishing residency in Florida.
• Successful completion of Level II Background screening is required.
• Must have or be able to obtain within 90 days certification in FEMA National Incident Management System (NIMS) courses: IS-100.c: Introduction to the Incident Command System (ICS); and IS-700.b: An Introduction to the National Incident Management System
• Requires a combination of sitting, standing, and walking.
• The job involves frequent lifting and carrying up to 10 pounds, and occasionally up to 20 pounds.
• The job requires frequent balancing, and occasional bending.
• The job requires the completion of tasks that involve typing, simple grasping, fine manual manipulation, pushing, pulling, operating foot controls/levers, and driving automotive equipment.
• The job requires normal visual acuity and field of vision, depth perception and color vision, hearing, and speaking.
• All employees will be required to work before, during, or after an emergency.
• Knowledge of standard office and clerical practices.
• Ability to prioritize assignments or tasks according to deadlines.
• Ability to maintain confidential information.
• Ability to build a constructive team environment where team members are committed to common team goals and objectives.

Nice To Haves

• Associate degree preferred.
• 4-H experience/knowledge preferred.
• Flexibility: willing to work weekend and evening hours
• Creativity: ability to bring innovative ideas to the 4-H program.
• Dependability: be on time for work and 4-H special events, follow through with work assignments.
• People skills: ability to relate to and work with varied groups of adults, teens, and younger youth, and exercise tact and courtesy.
• Organization: ability to work on multiple projects and meet deadlines.
• Strong leadership abilities and initiative for independent work.
• Ability to follow established procedures and perform work requiring attention to detail.
• Ability to communicate effectively both orally and written.
• Skill in computer software applications; including (but not limited to) Microsoft 365, Google Workspace, Canva, YouTube, and social media.

Responsibilities

• Assists in the development, implementation, and evaluation of 4-H programs, events, and activities, including school enrichment and youth camp programs.
• Plans and schedules programs several months in advance while remaining adaptable to daily changes.
• Coordinates logistics for workshops, camps, fairs, and club meetings.
• Works to establish and maintain 4-H community and project clubs.
• Drives and/or operates a county vehicle or equipment and must obey all safety policies, and roadway rules and laws.
• Serves as a welcoming and responsive point of contact for volunteers, youth, and families.
• Supports volunteer recruitment, screening, training, and recognition efforts.
• Fosters positive relationships with community partners and stakeholders.
• Provides resources and support for volunteers serving the 4-H program.
• Facilitates hands-on learning experiences that align with 4-H’s mission and values.
• Promotes youth leadership and civic engagement opportunities.
• Ensures a safe, inclusive, and supportive environment for all participants.
• Maintains accurate records, registration, and reports.
• Creates and distributes promotional materials, newsletters, and social media content.
• Responds promptly to inquiries and provides excellent customer service.
• Uses online database software to create and manage enrollments and registrations.
• Prepares marketing and educational items, including flyers, brochures, and displays.
• Manages routine requests for 4-H information and materials.
• As appropriate, responds to incoming calls, emails, faxes, and walk-in Extension clients, and follows up as necessary.
• Utilizes computer-based software and programs regularly for most tasks.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Comfortable working with varied populations and age groups.
• Pleasant, approachable, and empathetic demeanor.
• Ability to work occasional evenings and weekends.
• Adapts to changing priorities and schedules with a positive attitude.
• Collaborates with Extension staff and other team members to support overall program goals.
• Participates in professional development and training opportunities.
• Participates in Extension staff meetings and trainings as required.
• Performs other tasks as assigned.

Benefits

• The kind and length of related work experience, training and education shown on the application/resume will be an important consideration in the screening process.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED