4-H Afterschool Program Manager - Watertown, NY

Cornell Cooperative Extension•New York, NY

3d•Onsite

About The Position

This position will serve as a 4-H Afterschool Program Manager for Cornell Cooperative Extension Association of Jefferson County. The role involves providing program and administrative direction, management, and coordination for all aspects of assigned 4-H After-School Programs. Responsibilities include managing grants and contracts, coordinating marketing initiatives, and implementing innovative 4-H Afterschool programming with a high level of discretion. The position will also ensure programs meet health, safety, and licensing standards, adhere to Child and Adult Care Food Program (CACFP) guidelines, and offer quality youth development experiences. Assistance with academic improvement initiatives, meeting program objectives, and working with outside evaluators are also key functions. This role directly supervises temporary program staff and provides support to the 4-H Youth Development program area as needed.

Requirements

Bachelor’s Degree.
Experience relevant to the role of the position.
Valid New York State Driver’s License and the ability to meet travel requirements associated with this position.
Ability to meet all School Age Child Care (SACC) and Office of Children and Family Services (OCFS) licensing requirements (i.e. Tuberculosis Test, physical exam, training requirements).
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.

Nice To Haves

Familiarity of subject matter appropriate to area of programming (4-H Youth Development and/or After-School).
Demonstrated ability to supervise and lead programming.
Demonstrated ability to plan, teach and evaluate informal educational programs through a variety of delivery methods to reach individuals and groups.
Demonstrated ability to communicate effectively through oral, written and visual means.
Demonstrated ability to utilize computer technologies for education and communication purposes.
Demonstrated ability to participate in professional team efforts.
Demonstrated ability to relate to diverse audiences.

Responsibilities

Provide program and administrative direction, management and coordination for all aspects of the assigned 4-H After-School Programs.
Provide management and oversight of assigned grants and contracts.
Provide management and coordination of 4-H Afterschool Program marketing initiatives for assigned 4-H Afterschool Programs.
Implement innovative 4-H Afterschool programming with a high level of discretion, both on-site and off-site in accordance with the 4-H Afterschool Program Area’s Plan of Work.
Assist with ensuring that the assigned 4-H Afterschool Programs meet health, safety and other licensing standards, meets Child and Adult Care Food Program (CACFP) guidelines and offers a quality youth development educational experience.
Assist with academic improvement initiatives and meeting program objectives/goals.
Work with outside evaluators on evaluation protocols.
Directly supervise the Association Temporary Program position in the assigned 4-H Afterschool Program.
Provide support to the 4-H Youth Development program area as needed.
Apply 4-H Youth Development subject matter knowledge to provide input in the development of educational strategies for assigned 4-H Afterschool Programs.
Influence the creation of program materials to address the needs of the youth participants in assigned 4-H Afterschool programs and as necessary for the program itself.
Work with Afterschool Director and Youth and Family Program Issue Leader to implement Cornell University research projects as they are appropriate and available.
Apply subject matter knowledge to create innovative lesson plans utilizing 4-H curricula, land grant university curricula and other appropriate research/evidence-based programs in assigned 4-H Afterschool Programs.
Teach innovative 4-H Afterschool programs with discretion in accordance with the established Plan of Work.
Occasionally teach existing 4-H Afterschool Programs as designated.
Effectively utilize all forms of mass media, including social media, for the innovative delivery of 4-H Afterschool educational programs.
Work to foster acceptance of the 4-H Afterschool Program, methods, and policies while addressing community and individual needs and considering diverse audiences.
Serve as a team member and cooperate with the entire Association and Youth and Family Program staff to achieve Association program delivery goals.
Implement program evaluation as designed.
Interact with program participants to obtain evaluation data, to include: evaluating effectiveness of classes and instructors within program areas for all programs offered.
Analyze program data, and based on that analysis, assist in making improvements in programming.
Based on program parameters, interpret evaluation data to constituents as appropriate.
Collaborate with Outside Evaluator as required/necessary.
Plan the delivery and structure of delivery for 4-H Afterschool educational program goals with discretion via various methods.
Anticipate and project assigned 4-H Afterschool program expenses with discretion.
Propose budget for assigned programs based on established financial guidelines and/or procedures, provide information to the overall 4-H Afterschool Program budget process, and allocate budget amounts for assigned programs.
Plan fund development goals and objectives and be an active participant on the grant writing team as necessary for the development of grant applications to secure funding for ongoing/expanded programming efforts.
With discretion, plan effective strategic marketing and mass media efforts in the promotion of assigned 4-H Afterschool Programs, public affairs, events and functions.
Provide program related information to the staffing plan development process.
Provide guidance for the assigned 4-H Afterschool educational programs and program activities to ensure they conform to the Association’s Plan of Work.
Provide overall grant management for assigned grants and/or contracts.
Provide management of marketing initiatives for assigned 4-H Afterschool Programs.
Solve problems and resolve conflicts that arise in the assigned 4-H Afterschool programs utilizing appropriate policies and procedures, as needed.
Allocate resources to accomplish Association program objectives within the assigned 4-H Afterschool programs.
Monitor assigned 4-H Afterschool programs income/expenses to ensure spending is within the program budget constraints.
Identify and recommend program needs (i.e. program supplies and materials) to the 4-H Afterschool Director.
Ensure the assigned 4-H Afterschool Program meets health, safety and other licensing standards (including CACFP) while providing quality 4-H youth development experiences.
Provide management (including recruitment and selection) and supervision (including guidance, performance feedback and annual performance reviews) to designated staff in accordance with established policies, procedures and protocol, and provide regular staffing updates to the 4-H Afterschool Program Director, 4-H Youth Development Issue Leader and/or Executive Director as required.
Monitor and schedule staff time to ensure program need is met.
Coordinate assigned aspects of the 4-H Afterschool Program enrollment and reporting process.
Coordinate, compile and organize existing program resources and program materials.
Coordinate program implementation efforts, planning and activities.
Implement established program schedule.
Obtain evaluation data and program needs assessments from program participants based on existing evaluation framework and guidelines.
Work with outside evaluators to meet grant program objective goals.
Prepare and submit expense reports.
Draft standard and non-standard communications requiring only occasional guidance from the 4-H Afterschool Program Director.
Contribute and communicate 4-H news to include, but not limited to: articles of interest to program participants and parents, as well as recognition and program information.
Provide basic information to community media representatives regarding individual programs and refer other questions to other staff members as appropriate.
Coordinate effective marketing strategies in the promotion of programming efforts to include, but not limited to: print media, news media, social media, and multi-media efforts.
Under the direction of the Program Director, provide complex administrative support to prepare materials for report submission to meet funding agency requirement.
Under the direction of the Program Director, provide complex administrative support to accomplish financial goals within assigned program to include, but not limited to: preparing materials for grant/contact proposal submission and providing required information needed in the financial documentation to meet the grant and/or budget requirement.
Provide administrative support for an Advisory Committee of parents, educators, community members and students to assist with program implementation and planning.
Effectively maintain existing professional relationships with other agencies, organizations and businesses that promote effective communication and facilitate continued programming efforts.
This position may require the transport of program participants and/or program materials and resources in performing position responsibilities.
In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities.
Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Extension programs and other duties as assigned.
Support the Association to maintain a safe working environment.
Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.