SENIOR PROFESSIONAL ACCOUNTANT - 43004297

State of Florida•TALLAHASSEE, FL

3d•Onsite

About The Position

This position has responsibilities involving procedures adopted by the Department, Division, and Bureau. The procedures are part of the internal control structure used to provide reasonable assurance that objectives are met. This position shall use, comply with, and, if needed, improve these controls and procedures in the performance of duties within the Bureau of Vendor Relations. The performance of the position’s duties requires the following: a working knowledge of accounting principles, including the execution of complex accounting tasks and the analysis of financial records and reports for the Vendor Management Section; working with complex PC and mainframe computer systems. This position is responsible for activities related to collection and validation of Substitute Form W-9s. This includes promptly answering vendor inquiries (phone calls and emails) and providing accurate information; properly addressing paper Substitute Form W-9s received; entering data in the Substitute Form W-9 system (vendor website) promptly and accurately; analyzing reports associated with the W-9 system and taking action as needed; and validating and processing Form W-8s. This position is responsible for activities relating to processing Form 1099s for vendor payments statewide, as required by the Internal Revenue Service (IRS). This includes: submitting the Forms1099s to the IRS via the Filing Information Returns Electronically (FIRE) system, updating or uploading information into Central FLAIR; performing corrections to Form 1099-reportable payments; handling Form 1099s and IRS “B” notice letters; researching requests from vendors and agencies for copies of current and prior year Form 1099s; completing tasks described on the 1099 Activities Calendar timely and accurately; monitoring reports associated with the 1099 process and taking action as needed; and monitoring and auditing data to confirm the accuracy of 1099 reportable transactions. This position is responsible for analyzing requests to update current vendor information based on requests from agencies or vendors. Responsible for providing guidance to agencies when adding new vendors or new vendor sequences to the Statewide Vendor File (SWVF). This includes but is not limited to determining the appropriate actions to update vendor information or adding new vendors to the SWVF; reviewing agency update and add requests that may be submitted via the SWVF phone line or SWVF e-mail. This position will be responsible for monitoring reports associated with SWVF and taking action as needed. Performs the Taxpayer Identification Number (TIN) Match with the IRS daily. Responsible for the TIN Match process to verify that response is received timely. Notifies Financial Administrator if TIN Match response is delayed. Also, responsible for the interactive TIN Match on an as needed basis. This position will also be responsible for loading the TIN Match results into FLAIR. Perform other duties as assigned.

Requirements

High School diploma or its equivalent is required.
One (1) year of customer service experience.
One (1) year of experience interpreting laws, rules, and/or policies.
Knowledge of the methods of data collection
Ability to prepare and maintain a variety of accounting records
Ability to analyze and interpret accounting data
Ability to plan, organize and coordinate work assignments
Ability to communicate effectively
Ability to establish and maintain effective working relationships with others
Ability to work independently.
Ability to utilize problem-solving techniques
Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program.
Must obtain access to the Internal Revenue Service Taxpayer Identification Number match process.
Requires a security background check, including fingerprint as a condition of employment.

Nice To Haves

Experience with Form 1099 reporting.
Experience updating and adding records to the Statewide Vendor File.

Responsibilities

Collection and validation of Substitute Form W-9s, including answering vendor inquiries, addressing paper W-9s, entering data, analyzing reports, and processing Form W-8s.
Processing Form 1099s for vendor payments statewide, including submission to the IRS, updating Central FLAIR, performing corrections, handling notices, researching requests for 1099 copies, completing calendar tasks, monitoring reports, and auditing data.
Analyzing requests to update vendor information, providing guidance to agencies on adding new vendors or sequences to the Statewide Vendor File (SWVF), and monitoring SWVF reports.
Performing daily Taxpayer Identification Number (TIN) Match with the IRS, ensuring timely response, notifying Financial Administrator of delays, performing interactive TIN Match as needed, and loading TIN Match results into FLAIR.
Performing other duties as assigned.