Senior Production Coordinator

Sphere Entertainment•New York City, NY

6d•Onsite

About The Position

The Senior Production Coordinator will support the New York Islanders and New Jersey Devils production teams in travel coordination, budget management, financial administration, and day-to-day production operations. In addition, this position will work closely with the Production Operations and Financial Planning & Analysis (FP&A) teams to maintain efficient, accurate, and cost-effective production practices while supporting live sports broadcasts and special events. This position will play a critical role in ensuring the seamless execution of production-related activities by coordinating logistics, tracking expenses, managing billing and purchase order processes, and supporting operational workflows across multiple departments.

Requirements

Bachelor's degree in a related field or equivalent professional experience.
2+ years of professional production experience, preferably within sports, broadcast television, or the entertainment industry.
Solid understanding of the NHL and the sport of hockey, including familiarity with teams, players, and industry dynamics.
Excellent organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong attention to detail and accuracy in financial record-keeping, expense tracking, and reporting.
Effective communication and interpersonal skills with the ability to collaborate across departments and with diverse teams.
Proficiency with software and tools used for travel coordination, budgeting, and project tracking.
Advanced proficiency in Microsoft Office applications, particularly Excel.
Familiarity with Airtable and other production management platforms.
Ability to maintain confidentiality and exercise discretion when handling financial and personnel information.
Flexibility to work nights, weekends, and holidays as required by production schedules.

Nice To Haves

Experience with budgeting, invoice processing, purchase orders (POs), expense reconciliation, and financial tracking preferred.
Experience collaborating with Finance, Accounting, or Financial Planning departments preferred.

Responsibilities

Coordinate all travel arrangements for the New York Islanders and New Jersey Devils production teams, including flights, accommodations, ground transportation, and logistical support.
Assist in managing budgetary requirements for team production activities, including expense tracking, cost monitoring, and collaboration with Finance and FP&A departments.
Review, approve, and reconcile per diem, payroll, and expense reports, ensuring compliance with company policies and budget guidelines.
Collaborate with producers, directors, technicians, and other entities to ensure the smooth execution of production projects and broadcasts.
Maintain accurate and up-to-date records of production expenses, invoices, purchase orders, and financial transactions.
Provide administrative support, including scheduling meetings, preparing documents, and handling correspondence to support day-to-day production operations.
Support the Production Operations department with financial tracking, invoice processing, expense reconciliation, and billing-related activities.
Work closely with the Financial Planning & Analysis department to create, track, and manage purchase orders (POs), ensuring accurate budget allocation and timely processing of production-related expenses.
Contribute to the development and improvement of workflows and processes related to travel coordination, budget management, financial reporting, and production operations.
Provide exceptional experiences for our guests, partners, and team members, including by adhering to our appearance and presentation guidelines while on-site.