Senior Procurement Specialist

GeneDx•Gaithersburg, MD

9d•$78,000 - $90,000

About The Position

The Senior Procurement Specialist assists with end-to-end procurement for assigned goods and services. The role balances sourcing, commercial negotiation, supplier due diligence, and supplier performance activities with hands-on purchasing operations, including purchase orders, requisitions, receiving and invoice exceptions, supplier onboarding, and procure-to-pay issue resolution. It works closely with internal stakeholders to deliver value, maintain effective procurement controls, and improve purchasing efficiency. The successful candidate combines commercial judgment, operational discipline, analytical capability, and confidence raising questions or escalating concerns when requests do not align with company policy, competitive sourcing expectations, or business objectives. GeneDx describes its culture as driven by urgency and purpose, with high standards, teamwork, meaningful ownership, initiative, curiosity, direct and respectful feedback, adaptability, and continuous improvement. The role is part of a fast-moving environment focused on helping patients get diagnosed earlier.

Requirements

BA/BS degree or an equivalent combination of education and relevant experience.
3–5 years of progressively responsible experience in procurement, purchasing, sourcing, supplier management, or a related discipline.
Experience executing sourcing activities and high-volume purchasing operations.
Ability to execute RFIs, RFQs, RFPs, and competitive bid processes from requirements definition through supplier selection and award.
Experience negotiating pricing, statements of work, service levels, payment terms, renewals, and other commercial contract terms in partnership with Legal and business stakeholders.
Strong organizational and problem-solving skills.
Strong attention to detail and commitment to accurate, complete, audit-ready documentation.
Ability to multitask effectively and perform in a fast-paced, team-oriented environment.
Proficiency in Microsoft Excel, including analyzing supplier proposals, spend data, pricing models, and large transactional data sets.
Experience with NetSuite purchasing, vendor, and reporting workflows.
Experience in biotech, healthcare, life sciences, or another regulated industry.
Knowledge of SOC 2 reports, information-security assessments, privacy reviews, business-continuity reviews, and third-party risk-management processes.
Ability to work with appropriate guidance, exercise sound commercial judgment, and escalate concerns when needed.

Nice To Haves

Relevant professional certification, such as Lean Six Sigma, CPSM, C.P.M., CSCP, CIPS, or an equivalent procurement or supply-chain credential.

Responsibilities

Coordinate procurement activities for assigned goods and services, including intake review, requisition processing, sourcing, supplier selection, vendor onboarding, purchase order issuance, and transaction closeout.
Issue RFQs, RFPs, and other competitive sourcing events; partner with stakeholders on requirements, sourcing strategies, supplier evaluations, selection rationale, and award decisions.
Assist with commercial negotiations covering pricing, rate cards, discounts, service levels, implementation commitments, delivery and payment terms, renewals, and other commercial conditions.
Partner with Legal and functional reviewers on master agreements, statements of work, software and subscription agreements, professional services agreements, order forms, amendments, and renewals.
Contribute to category planning and supplier management by reviewing spend, contract expirations, supplier concentration, stakeholder demand, service requirements, and supplier-market conditions.
Monitor supplier KPIs and service expectations; assist with supplier business reviews, performance escalations, and corrective-action plans.
Identify opportunities to consolidate spend, improve commercial terms, reduce supplier risk, standardize requirements, or improve service delivery.
Facilitate supplier onboarding and coordinate due diligence with applicable business and control functions; confirm required documentation, assessments, approvals, and validations are complete before transactions begin.
Translate stakeholder needs into sourcing and purchasing requirements, share practical options, and help develop commercially sound recommendations.
Assist with reviewing sole-source requests, incomplete specifications, noncompetitive proposals, retroactive purchasing activity, policy exceptions, and other requests that may create cost, risk, or control concerns; escalate issues as needed.
Apply procurement policies, competitive-bidding requirements, delegation-of-authority thresholds, signature protocols, segregation-of-duties requirements, and supplier-master controls.
Maintain complete, accurate, audit-ready documentation supporting sourcing decisions, supplier selection, approvals, contracts, purchase orders, policy exceptions, and transactions.
Partner with Accounts Payable, Accounting, suppliers, and internal stakeholders to investigate and resolve purchase order, receipt, pricing, invoice, and payment exceptions.
Identify opportunities to streamline intake, workflows, user experience, and internal controls through technology, automation, data analytics, and emerging AI-enabled capabilities.
Promote adoption of digital tools for process efficiency, reporting, compliance monitoring, and decision-making; guide business users on procurement procedures, systems, and best practices.