Senior Procurement Specialist

Maricopa County • Phoenix, AZ

10d • $22 - $37

About The Position

The Senior Procurement Specialist leads purchasing, procurement, and contract support for the Recorder’s Office. The role coordinates departmental purchases; prepares contracts and supporting documentation; develops specifications; reviews purchasing requests for accuracy; and works with Procurement Services, Legal, vendors, and internal staff to resolve purchasing issues and support related financial and budget activities.

The Maricopa County Recorder’s Office maintains county voter registration records, administers elections in partnership with the Maricopa County Board of Supervisors, and maintains a permanent public record of documents. The office describes its environment as friendly, welcoming, and collaborative, with opportunities to grow and develop new skills.

The position typically works in an office or administrative environment and is not substantially exposed to adverse environmental conditions. It may involve lifting, pushing, or pulling; sitting, walking, or standing to a significant degree; and frequent engagement with the public in person, by phone, or electronically.

Requirements

• Two years of purchasing-related experience.
• High school diploma or GED.
• Other combinations of education and experience may be considered in substitution for the minimum qualifications.
• Must successfully complete the next scheduled Secretary of State Election Officer Certification.
• Must be eligible to vote in Arizona.
• Must possess, or have the ability to obtain by the time of hire, a valid Arizona driver's license.

Nice To Haves

• Bachelor’s degree in Public Administration, Finance, Business Administration, Supply Chain, or a related field.
• CAPA certification within six months of hire.
• Professional certification such as a CPPO, CPPB, or C.P.M. from a professional purchasing organization is preferred.

Responsibilities

• Prepare and administer contracts, purchase orders, amendments, renewals, and related procurement documents, and review agreements for accuracy and compliance.
• Perform procurement and financial analysis to monitor expenditures, vendor activity, contract utilization, payment status, and outstanding obligations; research and resolve discrepancies.
• Coordinate and oversee complex procurements for equipment, supplies, professional services, printing, and other contractual services in accordance with the County Procurement Code and delegated authority.
• Develop specifications, scopes of work, solicitation documents, and supporting materials; coordinate solicitation and award processes.
• Monitor procurement activity and contractual obligations in support of the Department’s budget, identifying variances, upcoming needs, fixed assets, and funding considerations.
• Serve as liaison with Procurement Services, Legal, vendors, and internal staff to resolve complex procurement and contract issues, and maintain contract and payment records in accordance with applicable requirements.
• Perform other professional-level procurement, contract administration, financial analysis, and related duties as assigned.

Benefits

• Tuition reimbursement.
• Hybrid and alternative work schedule options.
• Opportunities for growth and development within Maricopa County.
• Low-cost, high-value healthcare for the employee and qualifying dependents.
• Child care benefits, including access to the Maricopa County Kids Club.
• Paid vacation, sick time, and parental leave.
• Extensive wellness program, including an incentive.
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring an 11.98% per-paycheck contribution, with a 100% employer match on Day 1.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED