Senior Procurement Specialist

Arizona Department of Administration • Phoenix, WA

8d • Remote

About The Position

The Senior Procurement Specialist manages high-volume task order administration, formal solicitations, and vendor contracts for environmental programs in compliance with the Arizona Procurement Code. The role serves as a technical resource across ADEQ program departments and leads advance procurement planning, vendor proposal and Scope of Work reviews, monthly budget reviews, and contract renewals. The specialist develops and awards complex solicitations, monitors supplier performance, and applies Lean principles and the Arizona Management System to improve agency-wide procurement workflows.

The position is available for remote work on a full-time basis within Arizona, including virtual office arrangements. Remote work is a management option and may be terminated at the agency’s discretion. Work must be performed within Arizona unless an exception is authorized in advance.

Requirements

• Certified Public Procurement Officer (CPPO) or Certified Professional Public Buyer (CPPB) certification.
• Bachelor’s degree from an accredited college or university in Business Administration, Public Administration, Supply Chain Management, Purchasing, Finance, Accounting, or a closely related field.
• At least 3 years of professional public-sector procurement experience negotiating contracts, issuing formal solicitations, and managing high-volume task order administration.
• Knowledge of federal and state public procurement laws, statutes, rules, and regulations, including the Arizona Procurement Code and federal grant/funding regulations.
• Knowledge of solicitation methods, market research, benchmarking, vendor sourcing, task order workflows, contract structuring, and business law principles.
• Knowledge of environmental program needs, environmental services, market commodities, Lean concepts, the Arizona Management System, state eProcurement systems such as APP/AZ360, and standard business software.
• Skills in task order evaluation, proposal review, Scope of Work analysis, contract negotiation, dispute resolution, evaluation committee facilitation, stakeholder coordination, solicitation writing, project management, financial tracking, KPI reporting, problem-solving, and written and verbal communication.
• Ability to interpret and apply complex legal statutes, rules, and administrative codes; provide procurement support; exercise sound judgment and confidentiality; maintain effective working relationships; and adapt to changing priorities while working under minimal supervision.
• Successful completion of the Electronic Employment Eligibility Verification Program (E-Verify) is required for newly hired State employees.
• If driving or using a vehicle is an essential job function, the stated Driver’s License Requirements apply.

Nice To Haves

• Certification or formal training in Lean Six Sigma or Arizona Management System tools.

Responsibilities

• Review, process, and issue high-volume Task Order submittals across existing agency and statewide contracts.
• Review vendor proposals, task cost estimates, and Scopes/Statements of Work for accuracy, compliance, and alignment with program technical requirements.
• Provide technical support to agency staff and divisions on procurement and contractual issues.
• Work with program leads on advance procurement planning, contract tracking, amendments, and timely contract renewals.
• Develop, write, issue, evaluate, and award complex formal and informal solicitations, including approximately 12 RFPs and IFBs annually.
• Facilitate evaluation committees, review submittals, conduct cost and price analyses, hold discussion meetings, negotiate terms, and execute awards.
• Participate in monthly program budget meetings to review expenditures, forecast contract needs, track task order encumbrances, and ensure compliance with fiscal constraints and funding requirements.
• Develop and maintain procurement KPIs and management reports for leadership.
• Monitor contractor performance, resolve vendor disputes or performance issues, conduct post-award meetings, and ensure compliance with ADEQ policies and contract terms.
• Apply Lean principles and Arizona Management System tools to improve procurement workflows.

Benefits

• 10 paid holidays per year.
• Sick and annual leave accrual beginning at 12 and 13 days per year, respectively, for full-time employees.
• Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program).
• Retirement program with lifetime pension benefits through ASRS.
• Medical, dental, life, short-term disability, and long-term disability insurance.
• Incentivized commuter club and public transportation subsidy program.
• Workplace flexibility to support work/life balance.
• Learning and career development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior