Senior Procurement Specialist

Human Resources Team • Rockville Centre, SC

3d • $85,000 - $100,000

About The Position

AI Fire is seeking a Senior Procurement Specialist for a newly created role supporting the continued growth and development of its procurement function. The role sources goods and services across direct, indirect, and travel categories; manages supplier relationships; identifies savings opportunities; supports procurement reporting and analytics; and helps employees use procurement systems. The specialist will also help implement the Travel Management System and partner with Inventory Control and teams across the organization.

This hands-on position offers exposure to strategic sourcing, supplier management, ERP systems, inventory, travel, analytics, and process improvement. The specialist will help develop scalable procurement processes for a rapidly growing organization.

Requirements

• Bachelor’s degree in Business, Supply Chain Management, Procurement, or a related field, or at least 8 years of relevant procurement and supply chain experience in lieu of a degree.
• Experience participating in an ERP implementation or major module rollout, including activities such as user acceptance testing, data migration or cleanup, training, configuration input, or go-live support.
• Working knowledge of ERP procurement workflows, including requisitions, purchase order approvals, vendor records, and receiving.
• Demonstrated experience negotiating supplier pricing, quotes, and contract renewals with measurable results.
• Experience supporting procurement across multiple locations or business units.
• Working knowledge of inventory control, cycle counting, and ERP inventory functionality.
• Experience developing spend reports and translating data into actionable sourcing recommendations.
• Understanding of procurement savings methodologies, including the difference between hard savings and cost avoidance.
• Advanced Microsoft Excel skills, including pivot tables, XLOOKUP/VLOOKUP, nested formulas, data cleaning, and modeling.
• Strong communication, analytical, organizational, and cross-functional partnership skills.
• Ability to travel approximately 20% to 30%.
• Successful completion of a drug test and pre-employment background screening.

Nice To Haves

• Experience with NetSuite ERP or another comparable ERP platform.
• Professional certifications through ASCM, CSCMP, or ISM.
• Experience working with perpetual inventory systems.

Responsibilities

• Source goods and services across direct, indirect, and travel categories.
• Manage assigned supplier relationships, supplier performance, and contract renewals.
• Negotiate supplier quotes, pricing, and contract renewals within established guidelines.
• Identify potential supply risks and help develop mitigation plans.
• Advise internal teams on sourcing practices, supplier engagement, and negotiation strategies.
• Help lead operational workstreams for implementation of the Travel Management System.
• Train and support employees using the NetSuite procurement module, including through office hours.
• Develop and maintain procurement documentation, tools, and standardized templates.
• Partner across the organization to improve procurement practices and processes.
• Work with Inventory Control to support timely and accurate inventory receipts.
• Provide procurement insights on reorder points, safety stock, supplier lead times, minimum order quantities, and costs.
• Connect procurement and inventory activities to improve visibility and decision-making.
• Build and maintain recurring spend reports using NetSuite and purchase order data.
• Analyze spend by category, supplier, department, and location to identify consolidation opportunities, pricing variances, off-contract spend, and supplier concentration.
• Track and validate procurement savings, including cost reductions and cost avoidance.
• Monitor supplier performance, including on-time delivery, pricing compliance, and order accuracy.
• Identify data-quality issues and work with data owners to improve coding, categorization, and purchase order accuracy.
• Turn procurement data into clear, actionable recommendations for leadership.

Benefits

• Competitive compensation.
• Weekly pay, every Friday.
• Career advancement opportunities.
• Healthcare, dental, vision, life insurance, paid time off, and holidays.
• Company-paid short- and long-term disability.
• Immediate vesting in the 401(k) company match.
• Shared Ownership Program for full-time employees, offering a monetary bonus aligned with the company's long-term success.
• Guidance and support from managers.
• Collaborative culture and environment.
• Opportunity to work alongside talent in the fire protection industry.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior