Senior Procurement Specialist

Arizona Department of Administration • Phoenix, AZ

1d • $68,027 - $78,027 • Hybrid

About The Position

Management of the procurement process in the area of assigned commodities/services of highly complex and technical nature. Develop and issue solicitations, evaluate offers, negotiate terms, award and administer contracts in accordance with the Arizona Procurement Code. May be responsible for conducting and administering statewide contracts as delegated by the State Procurement Office (SPO).

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

• Comprehensive knowledge of the Arizona Procurement Code, Federal Antitrust Laws, and Federal Acquisition Regulations as well as knowledge of the ADOT and State procurement process
• ADOT organizational structure and various ADOT and State policies and procedures
• Comprehensive knowledge of procurement and accounting software as well as word processing, spreadsheets, and database applications
• Comprehensive skills in project management, negotiation, and research & analysis are required
• Communication and time management skills
• Interpretation of laws, rules, and regulations pertaining to the lawful procurement of goods and services
• Excellent public contact/customer service skills as well as verbal and written communication skills
• Computer skills in various software programs including Microsoft Word, Excel, Access, and E-procurement systems, Google Workspace
• Interpret and apply laws, rules, and regulations governing the procurement process
• Perform essential functions under limited supervision
• Plan, organize, coordinate, and prioritize activities to best meet department needs
• Negotiate
• Problem solving
• Maintain confidentiality of purchasing and procurement details
• Driving or the use of a vehicle as an essential function of the job
• Possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks.
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• Bachelor's degree in supply chain management or other related field.
• Training from professional associations or higher education in public procurement or related fields.
• Procurement certification, i.e., Certified Professional Public Buyer; Certified Public Purchasing Officer; or other public procurement certification.
• One year or more of experience working in the public sector in areas of related responsibilities such as sourcing, purchasing, and contract administration.

Responsibilities

• Develop, issue, open, evaluate, and award highly complex/technical solicitations. This may include issuing and awarding State solicitations as authorized by the SPO. Hold discussions, negotiate, and request best and final offers. Conduct pre-solicitation meetings, pre-offer conferences, and evaluation committee meetings
• Effectively and efficiently administer resultant contracts in accordance with contractual provisions. Conduct post award meetings. Responsible for the timely extension or rebid of contracts. Document and analyze supplier performance. Analyze requests and authorize applicable contract amendments/change orders.
• Provide timely assistance to customers in developing highly complex solicitations and resolving supplier performance issues. Maintain a courteous and professional demeanor when responding to customers. Recognize issues, identify solutions and implement them within the applicable statutes and rules.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Senior