Senior Procurement Specialist

Arizona Department of Administration • Phoenix, AZ

12d • $80,000 - $81,000 • Remote

About The Position

The Senior Procurement Specialist manages high-volume Task Order administration, formal solicitations, and vendor contracts for environmental programs in compliance with the Arizona Procurement Code. Serving as a technical resource across ADEQ program departments, the role leads advance procurement planning, evaluates vendor proposals and Scopes of Work, conducts monthly budget reviews, and oversees contract renewals. The position also develops and awards complex solicitations, monitors supplier performance, and applies Lean principles and the Arizona Management System to improve procurement workflows.

The position is available for full-time remote work within Arizona, including virtual office arrangements. Remote work is a management option and may be discontinued at the agency’s discretion.

Requirements

• Certified Public Procurement Officer (CPPO) or Certified Professional Public Buyer (CPPB) certification is required.
• Bachelor’s degree from an accredited college or university in Business Administration, Public Administration, Supply Chain Management, Purchasing, Finance, Accounting, or a closely related field.
• At least 3 years of professional public-sector procurement experience negotiating contracts, issuing formal solicitations, and managing high-volume Task Order administration.
• Knowledge of federal and state laws, statutes, rules, and regulations governing public procurement, including the Arizona Procurement Code and federal grant and funding regulations.
• Knowledge of solicitation methods, market research, benchmarking, vendor sourcing, Task Order workflows, contract structuring, and business law principles.
• Knowledge of environmental program needs, environmental services, market commodities, Lean concepts, Arizona Management System, state eProcurement systems such as APP/AZ360, and G-Suite or Microsoft Office.
• Skills in Task Order evaluation, proposal review, SOW analysis, contract negotiation, dispute resolution, evaluation committee facilitation, stakeholder coordination, solicitation and contract writing, project management, financial tracking, KPI reporting, problem-solving, public speaking, and written and verbal communication.
• Ability to provide procurement support to agency staff; interpret and apply legal statutes, rules, and administrative codes; exercise sound judgment and confidentiality; maintain effective working relationships; and adapt to changing priorities with minimal supervision.
• Newly hired State employees must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• Certification or formal training in Lean Six Sigma or Arizona Management System (AMS) tools.

Responsibilities

• Review, process, and issue high-volume Task Order submittals under existing agency and statewide contracts.
• Review vendor proposals, task cost estimates, and Scopes or Statements of Work for accuracy, compliance, and alignment with program requirements.
• Provide technical procurement and contractual support to staff across agency divisions.
• Work with program leads on advance procurement planning, contract tracking, amendments, and timely contract renewals.
• Develop, write, issue, evaluate, and award complex formal and informal solicitations, including approximately 12 RFPs and IFBs annually.
• Facilitate evaluation committees, review submissions, conduct cost and price analyses, hold discussion meetings, negotiate terms, and execute awards.
• Participate in monthly program budget meetings to review expenditures, forecast contract needs, track task order encumbrances, and ensure compliance with fiscal and funding requirements.
• Develop and maintain Key Performance Indicators and procurement management reports for leadership.
• Monitor contractor performance, resolve vendor disputes or performance issues, conduct post-award meetings, and ensure compliance with ADEQ policies and contract terms.
• Apply Lean concepts and the Arizona Management System to improve procurement workflows.

Benefits

• 10 paid holidays per year.
• Sick and annual leave accrual beginning at 12 and 13 days per year, respectively, for full-time employees.
• Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program).
• Retirement program with lifetime pension benefits.
• Medical, dental, life, short-term disability, and long-term disability insurance.
• Incentivized commuter club and public transportation subsidy program.
• Workplace flexibility to support work-life balance.
• Learning and career development opportunities.
• ASRS lifetime benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior