Senior Portfolio, Contracts & Procurement Manager

State of Washington•Thurston County – Olympia, WA

12d•Hybrid

About The Position

The Department of Enterprise Services (DES) provides centralized business services to state government agencies; to other public entities such as cities, counties and tribes; and to Washington residents. DES’ mission is to strengthen the business of government for a sustainable and just future. The Buildings & Grounds Division (B&G) is responsible for the Capitol Campus and Department of Enterprise Services (DES) managed building operations, stewardship, and historic preservation. B&G provides service to over 42 agencies, maintains, operates and preserves the 486-acre state Capitol Campus in Olympia, including more than 31 buildings, 18 public monuments, over 6,000 parking stalls, four state parks and a 260-acre lake. B&G executes these responsibilities through the following service programs: Facilities Operations, Grounds Operations, Leadership and Admin, Maintenance & Repairs, Support Services (Custodial). If you love big-picture strategy, empowering teams, and making sure complex operations run flawlessly, this role is for you! We are looking for a Senior Portfolio, Contracts & Procurement Manager to bring fresh energy and leadership to multiple critical areas within our Buildings & Grounds (B&G) division. In this role, you’ll lead a great crew of building managers, vendors, and procurement supervisors to successfully handle the daily operations, finances, and compliance for our facility portfolio outside Thurston County (OTC), all while keeping our agency elevator portfolio moving smoothly. You will also be our go-to contracts administrator and supply leader, ensuring we ace state procurement regulations (RCW 39.26) while championing equity and diverse spend initiatives (Executive Order 22-01). You’ll get to collaborate across teams to map out perfect vendor scopes of work and oversee lease administration by tracking spaces in the FPMT. By managing space planning requests and maintaining strong cross-agency collaboration, you'll ensure our state-managed assets stay in tip-top shape. This is a dynamic, impactful role where your leadership will truly shape the spaces we work in every day.

Requirements

Willingness and ability to travel significant distances across the state to DES outside Thurston County (OTC) properties in at least five (5) counties, at a minimum frequency of every other month.
Ability to develop budgets consistent with Department plans, including biennial operating and capital budgets.
Knowledge to conduct research and prepare plans, including data on existing structures and facilities, and forecasting future needs and requirements for maximum utilization.
Experience with Real estate practices and laws in property management and lease administration.
Experience with Elevator portfolio management.
Experience with Contract administration and management principles.
Experience with Document preparation for leasing, property management, personal services contracts, and financing.
Experience with Construction project management, to include planning and oversight.
Experience administering departmental programs, including the development of agency policies, and observing and interpreting trends.
Eight (8) years of experience in governmental facilities planning or in a related field in private industry. (A combination of qualifying experience and education totaling eight (8) years may substitute this requirement, year-for-year.)
OR Four (4) years of experience in governmental facilities planning or in a related field in private industry; AND Bachelor’s degree in architecture, engineering, business or public administration planning, property or land management, or an allied field. (Qualifying experience may substitute this education requirement, year-for-year.)
Able to learn and understand the language and concepts of our DES DEI culture and commit to being a part of creating and maintaining a diverse, equitable, respectful, and inclusive workplace.
Demonstrate a commitment to growth, learning and self-awareness when provided training and opportunities to participate in improving our work environment.
Participate and behave in a manner that creates trust and builds working relationships, promoting teamwork and collaboration in the work environment.
Demonstrate the understanding that all people are valued; contribute to an equitable, inclusive, and respectful environment when working with members of the group, team, organization, or community.
Commit to being an active participant in continually evaluating and improving strategies that promote equity and inclusion in our organization.

Nice To Haves

Working knowledge of State, county, and local government relationships, policies, and regulations.
Working knowledge of Private industry standards and practices.
Working knowledge of Asset management, to include maintenance and financial management strategies.
Working knowledge of The requirements for working with and preserving public and historic state-owned lands, buildings, and other resources.
Collaboration: Work in a close team relationship with division process partners, B&G trades, project managers, and financial and planning staff to provide comprehensive management of assigned facilities.
Project records: Prepare and maintain records and materials associated with planning projects to provide information to technicians, planners, government officials, and the public.

Responsibilities

Lead a team of building managers in overseeing the daily operations, financial performance, quality maintenance, and regulatory and fire safety compliance of facilities across Clark, Cowlitz, King, and Yakima counties.
Serve as the strategic link between facility tenants and leadership, coordinating maintenance, lease compliance, and capital planning projects while fostering strong stakeholder relationships to minimize tenant disruption.
Provide direct personnel management for the OTC building managers, vendors and contracts manager, and supply and procurement supervisor, including scheduling, leave coverage, conflict resolution, and performance management.
Partner with the DES Contracts Unit to define compliant scopes of work for service contracts while serving as the divisional expert on state procurement guidelines (RCW 39.26) and advocating for diverse spend initiatives.
Act as the strategic link between the vendor contracts manager and facilities leadership by analyzing key operational metrics and trends to identify risks, patterns, and areas requiring cross-team coordination.
Lead and set priorities for the supply and procurement team, supporting the supervisor to ensure all goods, services, and inventory management strictly comply with state procurement guidelines.
Analyze procurement metrics and trends to identify risks requiring leadership attention, while serving as the primary liaison between the supply unit and facilities leadership.
Act as the division's expert elevator portfolio strategist, collaborating with stakeholders and the maintenance manager to oversee contract compliance, modernization projects, and regulatory standards.
Oversee operating budgets, expenditures, and funding strategies for the assigned property portfolio and supply unit, collaborating with finance and project delivery teams to prioritize capital projects and assist in 10-year budget development.
Other duties as needed.