Senior Personnel Clerk (1204) - Citywide - (C00464)

City and County of San Francisco•San Francisco, CA

10h•$86,216 - $104,806•Onsite

About The Position

This is a Citywide Exam posting. Your application to this posting is an application to take a citywide exam. If you pass the exam, you will be emailed your score and ranking on the eligible candidate list. When a department has an open position with this job classification they will use this eligible list to hire for that position. Departments will contact candidates from this list to gauge interest in their specific roles. San Francisco is a vibrant and dynamic city, on the forefront of economic growth & innovation, urban development, arts & entertainment, as well as social issues & change. This rich tapestry of culture and ideas is sustained by our City's commitment to heighten the quality of life for the diverse population of San Franciscans and residents of the greater Bay Area. Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco.

Requirements

Two (2) years equivalent of 4,000 hours) of verifiable experience maintaining personnel records and generating reports equivalent to the duties of City and County of San Francisco class 1202 Personnel Clerk.
Ability to establish and maintain effective and cooperative working relationships and to effectively work with others
Ability to communicate effectively, professionally, and courteously with others in a clear, concise, and understandable manner
Ability to enter data accurately into systems
Ability to prepare, organize and maintain records
Knowledge of utilizing a filing system to organize information and ability to effectively manage a filing system for record keeping of information and/or documentation
Ability to use office machines and equipment for office operational needs
Ability to type information accurately and efficiently
Ability to communicate written information in a clear, concise and understandable manner
Ability to understand information to assist in following directions
Ability to utilize various computer software programs
Ability to organize time and materials accordingly in order to work more efficiently
Ability to use mathematical formulas to perform calculations and analysis

Responsibilities

Processes personnel transactions by gathering information for new hires, certifications, separations, reassignments, referrals, leaves of absence and other personnel matters; and by filling out forms and distributing copies to appropriate departments and individuals to ensure that all personnel actions are initiated, and that correct records are posted and maintained.
Processes personnel requisitions and modifications by filling out forms and/or entering information into the system either manually and/or electronically to ensure that requests are submitted by the department to fill vacant positions; and locating budget information for requisitions and position control.
Compiles and analyzes data for reports concerning employee status, probationary periods, payroll activities, certifications, referrals, registry, position control, budget, merit increases, performance appraisal; issues and tracks notifications to candidates for response; and verifies and corrects information to ensure accuracy of reports.
Creates and updates personnel files, manually and/or electronically, regarding, appointment data, verification of employment, history cards, files, payroll forms, FMLA, probationary period, retirements, benefits, photo identification process, and other relevant information to ensure that accurate information is kept on employee file.
Responds to telephone and personnel inquiries from city employees, applicants, and other interested individuals concerning various personnel related matters, such as payroll, employee benefits, leaves of absence, etc.
Trains clerical staff to properly complete personnel related forms in order to ensure that correct procedures, rules, policies and regulations are utilized.
May supervise clerical staff engaged in the preparation and maintenance of confidential forms, cards and files to ensure that established personnel related procedures are followed.
Processes and schedules appointments for medicals, fingerprinting, drug testing, employment verification, background check, and driver's license renewals to ensure that employee's records are completed and updated.
Performs related duties and responsibilities as assigned staff and the public; train clerical staff; supervise clerical staff; and identify problems and provide possible solutions.