Personnel Clerk (1202) - Citywide (C00463)
About The Position
This is a Citywide Exam posting. Your application to this posting is an application to take a citywide exam. If you pass the exam, you will be emailed your score and ranking on the eligible candidate list. When a department has an open position with this job classification they will use this eligible list to hire for that position. Departments will contact candidates from this list to gauge interest in their specific roles. San Francisco is a vibrant and dynamic city, on the forefront of economic growth & innovation, urban development, arts & entertainment, as well as social issues & change. This rich tapestry of culture and ideas is sustained by our City's commitment to heighten the quality of life for the diverse population of San Franciscans and residents of the greater Bay Area. Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco. Under supervision, the Personnel Clerk performs a variety of specialized clerical duties in connection with personnel related matters. The essential functions of this job include: processing personnel transactions by gathering information, filling out and/or distributing forms and/or documents; processing personnel requisitions and modifications either manually and/or electronically; compiling and generating data for reports; creating and updating personnel files; responding to inquiries made by phone or in person; filing personnel documents; entering and maintaining records and databases; processing and scheduling appointments. The Personnel Clerk works directly with the public, departments and employees concerning various personnel matters.
Requirements
- One (1) year (equivalent of 2,000 hours) of verifiable experience maintaining personnel records and generating reports.
- Ability to establish and maintain effective and cooperative working relationships and to effectively work with others
- Ability to communicate effectively, professionally, and courteously with others in a clear, concise, and understandable manner
- Ability to enter data accurately into systems
- Ability to prepare, organize and maintain records
- Knowledge of utilizing a filing system to organize information and ability to effectively manage a filing system for record keeping of information and/or documentation
- Ability to use office machines and equipment for office operational needs
- Ability to type information accurately and efficiently
- Ability to communicate written information in a clear, concise and understandable manner
- Ability to understand information to assist in following directions
- Ability to utilize various computer software programs
- Ability to organize time and materials accordingly in order to work more efficiently
- Ability to use mathematical formulas to perform calculations and analysis
Nice To Haves
- Possession of a certificate of completion from the San Francisco Human Services Agency’s Career Pathway Clerical Administrative Program will substitute for the minimum qualifications listed above. Verification of completion from the San Francisco Human Services Agency’s Career Pathway Clerical Administrative Program must be verified by copy of the certificate of completion stating that 1202 Personnel Clerk is included in the list of City classes. Please upload the certificate in Smart Recruiters when you apply to this position.
Responsibilities
- Processes personnel transactions by gathering information for new hires, certifications, separations, reassignments, referrals, leaves of absence and other personnel matters; and by filling out forms and distributing copies to appropriate departments and individuals to ensure that all personnel actions are initiated and that correct personnel records are posted and maintained.
- Processes personnel requisitions and modifications either manually and/or electronically by filling out forms and/or entering information into the system; maintaining log by vice and assignment number, and locating budget information for requisitions and position control.
- Compiles data and generates reports concerning employee status, probationary list, payroll activities; and verify information manually and/or by computer to ensure its accuracy.
- Creates and updates personnel files, manually and/or electronically, regarding appointment data, verification of employment, and other relevant information to ensure that accurate information is kept on employee status; updates records to show changes in employee status, tax code and personal addresses.
- Responds to phone and personnel inquiries from employees, applicants, and other interested individuals concerning various personnel matters, such as employee benefits, leaves of absence; and makes referrals as necessary.
- Files personnel documents according to established departmental procedures by using chronological, and alphabetical filing systems; accepts subpoenas, summons and other legal documents to ensure that documentation/information is properly maintained and posted in a timely manner.
- Maintains computerized records and database information by using word processing, spreadsheets and other applications to ensure accuracy of data and process personnel transactions.
- Processes and schedules appointments for medicals, fingerprinting, drug testing, employment verifications, and driver's license renewals to ensure that employee's records are completed and updated.
- Performs related duties and responsibilities as assigned.
Benefits
- Employee Benefits Overview
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
