Senior Payroll Systems Analyst

Stanford Medicine Children's Health•Palo Alto, CA

21h•$58 - $76•Remote

About The Position

The Senior Payroll Systems Analyst optimizes payroll system performance, supports regulatory compliance, leads testing for upgrades and enhancements, and serves as the primary liaison among Payroll Operations, HRIS, IT, Finance, and Compliance to ensure accurate, compliant payroll processing and system governance.

Requirements

Bachelor's Degree in Accounting, Finance, or Business from an accredited college or university or equivalent.
Five (5) years of relevant experience such as internal auditing, business systems, risk mitigation, wage and hour, systems reporting, and/or data analytics.
Knowledge of local, state and federal regulatory requirements related to Human Resources and specific areas of functional responsibility.
Knowledge of principles and practices of organization, administration, fiscal and personnel management.
Knowledge and understanding of HR analytics - with the ability to interpret timekeeping data and translate into actionable insights.
Ability to create and maintain strong, professional relationships at different levels of organization and build consensus.
Skilled in effectively handling sensitive and confidential communications and materials.
Ability to plan, organize, prioritize, work independently and meet deadlines.
Ability to conduct research and analysis, interpret regulations or policies, reach conclusions, and present findings.
Ability to work in a matrix environment with multiple stakeholders and clients, working effectively with individuals at all levels of the organization.
Ability to identify, design and administer plans that support hospital strategic goals.
Ability to apply judgment, discretion, mediate and resolve complex problems and issues.
Ability to communicate effectively with technical and non-technical audiences.
Experience with Wage & Hour compliance, Workday, UKG.
Advanced MS Office (Word, Excel (e.g. complex formulas, macros, lookups etc.), PowerPoint, Outlook, Teams).
Heightened attention to detail to ensure accuracy in data entry and calculations, both for own work and that of others.
Advanced problem-solving, interpretive and analytical skills.
Strong time management and organization skills, meeting deadlines and managing multiple tasks concurrently.

Responsibilities

Identify employee groups affected by system configuration changes, assess the estimated hours and financial implications, and evaluate proposed enhancements.
Execute diverse audits across financial, operational, and compliance scopes, preparing detailed reports and presentations.
Responsible for covering a broad range of audits, including for wage and hour compliance, payroll earnings and deductions, retirement plan contributions, worker's compensation plans, and other audits as required.
Conduct regular audits of payroll configurations and exemption classifications to mitigate compliance risks and support audits and inquiries.
Audits large data sets utilizing data visualization tools such as Power BI, Tableau, or Prism, and programs complicated formulas and macros to audit payroll data efficiently and accurately.
Support the development and implementation of internal control measures.
Facilitate the provision of reports and information in response to subpoenas, internal and external audits, as well as external data requests for vendors and stakeholders.
Design and creates custom reports used for the conduction of bi-weekly, quarterly, and semi-annual audits.
Main payroll point of contact for external annual audits for all entities, compiling and providing documentation and substantiation to the auditors.
Oversee functional testing, system updates, integrations, and improvements affecting payroll calculations, labor distribution, and reporting.
Ensures the completeness of test plans, develops testing, and perform complex testing and analysis for programming changes in the payroll or timekeeping systems involving hours or pay calculations, earnings, deductions, job classifications, and other codes to confirm that wage and hour laws and retirement plan provisions are followed.
Analyze existing systems and processes for efficiency gains, recommend enhancements, and implement solutions.
Maintain detailed documentation of system configurations, pay codes, compliance rules, and change control procedures.
Provides recommendations and implements solutions to mitigate risks related to operational and pay processes along with ERP agile enhancement cycles, ERP semiannual upgrades, automation through robotic process automation or artificial intelligence tools.
Develops or improves processes, procedures, forms, reports, and audits to ensure compliance with applicable federal, state, and local payroll and tax regulations as well internal policies and contractual obligations.