Senior Payroll Specialist

Insitu Inc • Bingen, WA

19d • $85,000 - $117,150

About The Position

The Senior Payroll Specialist prepares and validates company payroll for multistate and global operations, serving as a subject matter expert in payroll processing. The role audits and reconciles payroll, resolves discrepancies and employee inquiries, and works with system programmers and stakeholders on compensation and benefit programs and payroll-system issues.

The specialist researches applicable regulatory requirements and addresses tax, withholding, garnishment, and wage-and-hour matters. Responsibilities also include payroll calculations and documentation, internal and external audit support, compliance verification, monthly general-ledger reconciliations, annual tax filing support, and labor-to-GL reconciliation for the yearly Incurred Cost Submission. The role identifies records for retention, enters transactions and journal entries in accounting, timekeeping, and payroll systems, and leads and mentors junior Payroll Specialists.

Insitu describes its Total Rewards package as including competitive base pay and variable compensation opportunities. Eligible employees may enroll in benefit programs, generally including health insurance, flexible spending and health savings accounts, retirement savings plans, life and disability programs, and paid and unpaid time away from work. Available programs may vary by eligibility factors such as location and hire date.

Requirements

• 10 to 14 years of experience preparing multistate company payroll with a bachelor's degree; or 8 to 12 years of related experience with a master's degree; or a comparable combination of education and experience.
• Knowledge of implementing, maintaining, and documenting internal controls and processes that support system integrity and compliance with accounting-system requirements and company internal-control guidelines.
• Ability to identify and resolve accounting-system issues.
• Ability to support internal and external auditors and assist with implementation and problem resolution.
• Ability to support development and deployment of accounting systems and tools.
• Ability to collect, organize, and analyze data, summarize findings, and develop conclusions and recommendations.
• Ability to safeguard confidential and proprietary information and handle it dispassionately.
• Knowledge of tax laws and codes applicable to U.S. state and federal jurisdictions and international jurisdictions.
• Ability to develop and use collaborative relationships to accomplish work goals.
• Ability to communicate information and ideas clearly through a variety of media to individuals or groups.
• Ability to identify and understand issues, problems, and opportunities; compare data from different sources; draw conclusions; and choose or develop appropriate solutions consistent with available facts and constraints.
• Strong Excel skills, including knowledge and understanding of pivot tables and VLOOKUPs.

Nice To Haves

• Experience working for a government contractor.
• Experience with ADP payroll processing.
• Experience using HRMS systems such as Workday or similar systems.
• Experience using Deltek systems such as Shop Floor Time, Time and Expense, and CostPoint.

Responsibilities

• Prepare company payroll and review and validate timesheets and employee status changes.
• Reconcile discrepancies across multistate and global payroll using multiple systems.
• Serve as a subject matter expert in multistate and global payroll processing.
• Audit, reconcile, and resolve payroll processing issues and respond to employee payroll inquiries.
• Collaborate with system programmers and stakeholders to develop and implement compensation and benefit programs, and update and reconcile payroll-system issues.
• Research and interpret federal and state regulatory requirements and resolve payroll tax, withholding, garnishment, and wage-and-hour issues.
• Calculate and document payroll transactions, including manual payroll inputs where needed.
• Perform internal audits and respond to external auditing and regulatory inquiries.
• Verify payroll reporting and payments comply with company policy, generally accepted accounting principles, and federal, state, and IRS regulations.
• Complete monthly general-ledger account reconciliations.
• Support yearly tax filing and labor-to-GL reconciliation for the yearly Incurred Cost Submission.
• Identify records for retention.
• Lead and mentor junior-level Payroll Specialists.
• Enter transactions and journal entries into accounting, timekeeping, and payroll systems.

Benefits

• Competitive base pay and variable compensation opportunities.
• Health insurance for eligible employees, generally available as part of benefit programs.
• Flexible spending accounts for eligible employees, generally available as part of benefit programs.
• Health savings accounts for eligible employees, generally available as part of benefit programs.
• Retirement savings plans for eligible employees, generally available as part of benefit programs.
• Life and disability programs for eligible employees, generally available as part of benefit programs.
• Paid and unpaid time away from work.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior