Senior Payroll Specialist

Insitu • Bingen, WA

18d • $85,000 - $117,150

About The Position

The Senior Payroll Specialist prepares, audits, reconciles, and validates company payroll for multistate and global operations. The role serves as a subject matter expert in payroll processing, resolves payroll discrepancies and employee inquiries, and works with system programmers and stakeholders on compensation and benefit programs and payroll system issues. It also handles payroll compliance, accounting reconciliations, audits, reporting, tax filings, and records retention, while leading and mentoring junior Payroll Specialists.

Requirements

• 10 to 14 years of experience preparing multistate company payroll with a bachelor's degree; or 8 to 12 years of related experience with a master's degree; or a comparable combination of education and experience.
• Knowledge of implementing, maintaining, and documenting effective internal controls and processes that support system integrity and compliance with accounting-system requirements and company guidelines.
• Ability to identify and resolve accounting system issues and support internal and external auditors with implementation and problem resolution.
• Ability to support development and deployment of accounting systems and tools.
• Ability to collect, organize, and analyze data; summarize findings; and develop conclusions and recommendations from appropriate sources.
• Ability to safeguard sensitive, confidential, and proprietary information.
• Knowledge of tax laws and codes applicable to U.S. state and federal jurisdictions and international jurisdictions.
• Ability to develop and use collaborative relationships to accomplish work goals.
• Ability to communicate information and ideas clearly through a variety of media to individuals or groups.
• Ability to identify and understand issues, compare data from different sources, draw conclusions, choose an effective course of action, and act consistently with available facts and constraints.
• Strong Excel skills, including knowledge of pivot tables and VLOOKUPs.

Nice To Haves

• Experience working for a government contractor.
• Experience with ADP payroll processing.
• Experience using HRMS systems such as Workday or similar systems.
• Experience using Deltek systems, such as Shop Floor Time, Time and Expense, and CostPoint.

Responsibilities

• Prepare company payroll and review and validate timesheets and employee status changes.
• Reconcile discrepancies across multistate and global payroll using multiple systems.
• Serve as a subject matter expert in multistate and global payroll processing.
• Audit and reconcile payroll processing, resolve issues, and respond to employee payroll inquiries.
• Collaborate with system programmers and stakeholders to develop and implement compensation and benefit programs and update or reconcile payroll system issues.
• Research and interpret federal and state regulatory requirements and resolve tax, withholding, garnishment, and wage/hour issues.
• Calculate and document payroll transactions, including manual payroll inputs when needed.
• Perform internal audits and respond to external auditing and regulatory inquiries.
• Verify payroll reporting and payments comply with company policy, generally accepted accounting principles, and federal, state, and IRS regulations.
• Complete monthly General Ledger account reconciliations.
• Support yearly tax filing and the Labor to GL reconciliation required for the yearly Incurred Cost Submission.
• Identify records for retention.
• Lead and mentor junior-level Payroll Specialists.
• Enter transactions and journal entries into accounting, timekeeping, and payroll systems.

Benefits

• Competitive base pay and variable compensation opportunities.
• Eligible employees may enroll in benefit programs generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability programs, and paid and unpaid time away from work. Availability may vary based on eligibility factors such as geographic location and date of hire.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior