Senior Payroll Specialist

Avi-Spl•Tampa, FL

About The Position

As the Senior Payroll Specialist, you’ll be responsible for monitoring and confirming our systems and processes are set up to ensure payroll compliance with state, federal, local payroll rules, and tax regulations. This role will make certain any changes in payroll tax laws are implemented across all lines of business. This position will conduct weekly and quarterly audits of current payroll set-ups to certify compliance and put together a project plan to address any needed changes. Reporting to the Payroll Manager, the Senior Payroll Specialist will work closely with other members of the accounting team, third party payroll processors, and other groups across the organization.

Requirements

Solid understanding of accounting fundamentals, payroll best practices, and US payroll tax
Strong analytical and mathematical skills, and be organized, thorough, methodical, and able to use critical thinking skills when solving problems
Must have clear and professional communication skills (written and oral) both internally and externally and be able to write logical, comprehensive, concise reports and correspondence
Effective communication and interaction with employees, clients, and colleagues and the ability to work effectively with all levels of the organization
Skill in evaluating and analyzing technical payroll activities
Skill in preparing detailed reports and performing detailed computations
Demonstrated customer service focus and client communication skills
Exceptional organizational skills and excellent attention to detail
Energized self-starter capable of working and thinking independently and ensuring to meet deadlines
Excellent capability to switch tasks while adapting to changing priorities
Ability to maintain integrity and confidentiality with sensitive information
Bachelor’s degree in Accounting, Business Administration, Human Resources, or related field required
Proficient with payroll software, UKG Pro
Power BI Reporting experience
Advanced Excel skills required

Nice To Haves

Minimum of 4 years’ experience in payroll processing
Prevailing wage experience preferred

Responsibilities

Manage inquiries and requests related to preparation and distribution of payroll
Assist in processing multistate payroll transactions including salaries, bonuses, commissions, benefits, garnishments, taxes, and other deductions
Prepare reports and forecasts for senior management
Assist with annual merits, increases, special, and retroactive calculations
Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates
Assist with payroll integrations with a high degree of accuracy and timeliness
Coordinate company payroll tax information with the third-party payroll administrator (UKG) and confirm accuracy and timeliness of filings
Prepares and files a variety of local, state and federal forms including, but not limited to: monthly, quarterly and year end filings; responds to outside agency requests for production
Researches, analyzes, and resolves difficult or advanced technical problems or questions presented by managers, co-workers, and/or outside agency representatives
Researches and interprets a variety of complex technical information in response to inquiries
Keep up with maintenance of employee records
Verify compliance with federal, state, and local payroll, wage, and hour laws and best practices, and stay current on changes
Recommends or participates in the development of new procedures and policies related to payroll operations; assists coordinate approved changes within payroll processing system; updates affected policy/procedure manuals
Coordinates and interacts with federal and state agencies on specialized issues pertaining to employee compensation and deductions
Facilitate audits by providing records and documentation to auditors
Address employee and partner payroll-related inquiries and ensure a high level of internal customer service
Support weekly and bi-weekly payroll processes for sales, union, prevailing wage, and certified payroll requirements
Conduct multi-state payroll tax research related to compliance as needed and perform periodic audits on internal controls
Initiates payroll processing quality assurance reviews; identifies training issues and/or problem prone processes to ensure optimal efficiency and error-free operations.