Senior Payroll Specialist

WGI•West Palm Beach, FL

11d•Onsite

About The Position

WGI is seeking a seasoned Senior Payroll Specialist with at least five years of payroll experience to perform and shape a new function within its Accounting/Finance Division. The position works in WGI’s West Palm Beach, Florida office and manages payroll processes, employee payroll records, related payments, and compliance activities in coordination with Human Resources, Accounting, and a third-party payroll processing firm. The specialist also supports employee questions, expense reports, audits, and cross-training on critical payroll functions. The role requires a high school diploma or GED and Certified Payroll Professional credentials. An associate degree in Business Administration or Accounting is preferred. Candidates must have multi-state payroll processing experience and strong skills with integrated, automated payroll accounting systems. Ceridian Dayforce is desired, and BST knowledge is a strong plus. Applicants must already be authorized to work full-time in the United States; WGI cannot sponsor or take over employment visa sponsorship. The role is performed in an office setting. WGI describes its environment as collaborative and team-driven and offers a competitive salary and a benefits package.

Requirements

High school diploma or GED.
At least five years in a payroll position performing all payroll functions.
Certified Payroll Professional credentials.
Multi-state payroll processing experience.
Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system.
Ability to maintain confidentiality and exercise extreme discretion.
Excellent problem-solving and judgment skills, with a high level of attention to detail and accuracy.
Strong organizational skills and the ability to work under pressure.
Ability to handle and prioritize multiple tasks and meet deadlines.
Must be currently authorized to work in the United States on a full-time basis; WGI cannot sponsor or take over employment visa sponsorship.

Nice To Haves

Associate degree in Business Administration or Accounting.
Ceridian Dayforce experience.
Knowledge of BST.

Responsibilities

Ensure employee time sheets are approved and posted by the weekly internal deadline, and perform quality-control reviews of approved time sheets.
Coordinate with Human Resources to establish and maintain employee payroll records; enter employee changes accurately and on time, and review them for authorization, company-policy compliance, and compliance with federal, state, and local regulations.
Submit biweekly payroll to the third-party payroll processing firm by deadlines to ensure timely payment.
Prepare requests to transmit non-tax payments to third parties, including 401(k), HSA, FSA, and garnishment payments.
Work with the Accounting team to prepare payroll entries.
Support employee questions about pay, deductions, and vacation balances.
Keep abreast of payroll processing system changes and changes in wage and tax laws.
Ensure proper pay and taxation of special benefits, including moving, tuition, and other benefits.
Register the company for withholding, unemployment, local taxes, and other applicable requirements in new states as needed.
Complete requests from regulatory agencies as needed.
Ensure the third-party provider timely files tax filings, including annual W-2s and 1095-Cs.
Support the Accounting team in processing employee expense reports.
Support annual audits, including 401(k) and Workers’ Compensation audits.
Ensure cross-training on critical payroll functions.