Senior Payroll Specialist

Austin Regional Clinic: ARC•Austin, TX

22d

About The Position

The Senior Payroll Specialist performs the work necessary to calculate and pay accurate wages and salaries using payroll and timekeeping software. The role handles data entry and verification in payroll and timekeeper systems, generates and reconciles payroll reports, distributes paychecks, reviews timekeeping entries, processes historical adjustments, and communicates with employees and supervisors to resolve issues. The position is responsible for reconciling data from timekeeping software through payroll software to final output while maintaining compliance and confidentiality and promoting the organization’s mission and philosophy. The specialist processes payroll from start to finish, including verifying HR data, handling deduction and direct-deposit authorizations and tax forms, calculating mid-cycle salary changes, processing supplemental earnings, and distributing paychecks. The role also supports payroll accounting and reconciliation, reporting, timekeeping audits, procedure updates, employee inquiries, and coordination with Finance.

Requirements

High school diploma or equivalent.
Five or more years of experience processing payroll from start to finish.
Three or more years of experience with Excel, Word, Access, a timekeeping system, and BI reporting.
Experience with prorated salary calculations, supplemental earnings, payroll distribution, and job costing entries.
MS Office application skills.
Knowledge of payroll rules and regulations or the ability to learn them.
Strong organizational skills, including the ability to create and update written procedures.
Strong attention to detail and ability to manage multiple projects and competing priorities.
Excellent customer service, interpersonal, problem-solving, verbal communication, and written communication skills.
Ability to work effectively in a team environment, engage and listen to others, adapt responses to their needs, and align actions with shared goals.
Excellent computer and keyboarding skills, including familiarity with Windows.
Ability to understand, recall, and communicate factual information and apply oral or written instructions.
Ability to organize ideas and workload, coordinate tasks by priority, and analyze and interpret financial records.
Ability to perform accurate data entry under tight deadlines in a fast-paced environment.
Ability to alphabetize documents and bend, reach, or stoop to file documents.
Ability to perform job duties professionally.

Nice To Haves

Experience using ADP Workforce, Ultimate Software, and Kronos.
Certified Payroll Professional or Fundamental Payroll Certification through the American Payroll Association.

Responsibilities

Complete end-to-end payroll processing, including verifying HR data from Personnel Action Forms, processing deduction authorizations and W-4 forms, calculating mid-cycle salary changes, entering direct deposit information, processing supplemental earnings, and distributing paychecks.
Prepare and import pay data files into the payroll system.
Independently research and resolve critical payroll issues.
Propose payroll process improvements.
Run payroll reports for reconciliation purposes and reconcile payroll accounts as assigned.
Respond to accounting requests, research outstanding checks, address overpayments and underpayments, and make entries to correct labor allocations.
Generate and reconcile reports each pay cycle and submit them online to appropriate agencies, such as pension agencies.
Assist with creating and updating payroll procedures.
Maintain organized files, including labeling and filing records in appropriate folders.
Create wire data for the Financial Analyst to ensure appropriate funds are available for payroll processing.
Work with Finance team members to ensure payroll-system data is booked correctly.
Answer phone calls and emails regarding payroll questions.
Assist employees with timekeeper Time Stamp issues.
Assist with timekeeping system audits and report findings to the Payroll Manager.
Assist the Payroll Manager with financial audit requests.
Perform other duties as assigned.