Senior Payroll Specialist

Arizona Department of Administration•Phoenix, AZ

38d•$20 - $25•Onsite

About The Position

The Senior Payroll Specialist is the second level of a two-level Payroll Specialist series. The incumbent serves as back-up for the Accounting Manager to perform the functions of AZ360 maintenance and the direction of payroll staff. Has authorization of all internal and GAO critical functions, including the approval of manual warrants when the Payroll Manager is out of the office. Position acts as a resource for payroll questions, reports, and concerns from management and staff by researching and interpreting a variety of general and complex information through ASDB, SAAM, GAO, FLSA Federal, state statute policy, and procedures. Reviews, analyzes, verifies, and monitors payroll documents, reports, and entries for accuracy; makes necessary adjustments or corrections through established payroll/policy procedures. Helps develop, maintain, bi-weekly spreadsheets, calendars and audits deferred pay (Spread Pay) for 10-month staff. Maintain, update, review payroll records, and verify staff member HR data entry, tax exemptions, ASRS status, transfers, and resignations/terminations. Employee is responsible for auditing and correcting leave plans and deferred pay (Spread pay). Creates and monitors electronic and physical files. Responsible for effectively communicating payroll processes, changes interpreting payroll data. This position is responsible for providing effective customer service for all internal and external customers, as well as communicating effectively with team members within the Payroll, Finance, and Human Resources Departments. Helps review staff members' and supervisors' ETE entries for timeliness and accuracy, and provides technical support during the pay period ending. Provides assistance, support, and training to Payroll/Travel Specialists and employees. Employee creates payroll reports, audits errors, observes trends, suggests new payroll strategies, supports the budget team, the grants team, and Medicaid. Assures the quality control of all payroll transactions, paychecks, payroll accounting, and leave balance accrual, RASL and ASRS. Attend State and agency trainings. Position will be responsible for some or all of the listed duties and/or additional duties that occur from time to time.

Requirements

Associate's degree or vocational training in a related field
Previous payroll work-related skill, knowledge, or experience
Proficiency in administrative and clerical procedures: word processing, filing and record keeping, designing forms, Excel, and experience in data entry and MS Office skills.
Knowledge of governmental economic and accounting principles and practices.
Knowledge of analysis and reporting of financial data.
Knowledge of auditing of records.
Knowledge of record retention.
Knowledge of payroll legal codes, state and federal regulations, agency policy, and rules.
Knowledge of finance accounting function and budgeting process.
Knowledge of customer and personal services.
Knowledge of administrative and clerical procedures and systems, such as word processing, managing files and records, designing forms, and other office procedures and terminology.
Knowledge of governmental economic and accounting principles and practices, and the analysis and reporting of financial data.
Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Knowledge of complex arithmetic, algebra, statistics, and their applications.
Knowledge of business and strategic planning, resource allocation, production methods, and coordination of people and resources.
Knowledge of payroll legal codes, state and federal regulations, agency policy and rules.
Knowledge of finance accounting function and budgeting process.
Knowledge of principles and processes for providing customer services, including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Knowledge of design techniques, tools, and principles involved in the production of presentation materials, forms, and software usage.
Demonstrated ability to use mathematics, reason, and consistency to solve problems.
Demonstrated ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
Demonstrated ability to understand the implications of new information for both current and future problem-solving and decision-making.
Demonstrated ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Demonstrated ability to determine the kind of tools and equipment needed to complete a job.
Demonstrated ability to analyze needs and product requirements to create a design template.
Demonstrated ability to manage one's own time.
Demonstrated ability to develop reports and query computer programs for various purposes.
Demonstrated ability to obtain and see to the appropriate use of equipment, facilities, and materials needed to do certain work.
Demonstrated ability to determine how a system should work and how changes in conditions, operations, and the environment will affect outcomes.
Demonstrated ability to identify measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system.
Demonstrated ability to determine the causes of operating errors and decide what to do about it.
Demonstrated ability to perform routine maintenance on equipment and determine when and what kind of maintenance is needed.
Demonstrated ability to use a 10-key and a calculator to check calculations.
Demonstrated ability to work as a team to complete projects and create new systems.
Demonstrated ability to be at the workstation on time and manage breaks and lunch.
Demonstrated ability to give full attention to what other people are saying, take time to understand the points being made, ask questions as appropriate, and not interrupt at inappropriate times.
Demonstrated ability to understand written sentences and paragraphs in work-related documents.
Demonstrated ability to talk to others to convey information effectively.
Demonstrated ability to communicate effectively in writing as appropriate for the needs of the audience.
Must be able to pass FBI and State background checks.
Must complete Defensive Driver Training Program if driving on State business.
Must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Responsibilities

Serve as back-up for the Accounting Manager for AZ360 maintenance and direction of payroll staff.
Authorize internal and GAO critical functions, including manual warrants when the Payroll Manager is out.
Act as a resource for payroll questions, reports, and concerns from management and staff.
Research and interpret payroll-related information from various sources (ASDB, SAAM, GAO, FLSA Federal, state statute policy, and procedures).
Review, analyze, verify, and monitor payroll documents, reports, and entries for accuracy.
Make necessary adjustments or corrections to payroll through established procedures.
Develop and maintain bi-weekly spreadsheets, calendars, and audit deferred pay (Spread Pay) for 10-month staff.
Maintain, update, and review payroll records.
Verify staff member HR data entry, tax exemptions, ASRS status, transfers, and resignations/terminations.
Audit and correct leave plans and deferred pay (Spread pay).
Create and monitor electronic and physical files.
Effectively communicate payroll processes, changes, and interpret payroll data.
Provide effective customer service to internal and external customers.
Communicate effectively with team members in Payroll, Finance, and Human Resources Departments.
Review staff members' and supervisors' ETE entries for timeliness and accuracy.
Provide technical support during the pay period ending.
Provide assistance, support, and training to Payroll/Travel Specialists and employees.
Create payroll reports, audit errors, observe trends, and suggest new payroll strategies.
Support the budget team, the grants team, and Medicaid.
Ensure quality control of all payroll transactions, paychecks, payroll accounting, and leave balance accrual, RASL and ASRS.
Attend State and agency trainings.