Senior Payroll Specialist

Salsify

13d•$93,500 - $110,000•Remote

About The Position

We’re looking for a Senior Payroll Specialist to own US payroll operations while helping us build a world-class global payroll function. This role is ideal for someone who thrives on operational excellence, compliance, and cross-functional collaboration. While the initial focus will be US payroll, this position offers the opportunity to expand into global payroll ownership - driving consistency, automation, and best practices across multiple countries. You’ll partner closely with People Operations, Total Rewards, Finance, Systems, Legal, and external payroll providers to ensure accurate, compliant, and scalable payroll operation.

Requirements

Enjoy solving complex operational problems.
Are passionate about payroll accuracy, compliance, and continuous improvement.
Thrive in fast-paced, collaborative, and evolving environments.
Love building scalable processes that improve efficiency.
Enjoy partnering across multiple functions to deliver exceptional employee experiences.

Responsibilities

Own end-to-end multi-state US payroll processing across multiple entities, pay groups, and payroll vendors.
Ensure payroll is processed accurately, compliantly, and on time.
Maintain strong payroll controls through regular audits, reconciliations, and validation processes.
Ensure compliance with federal, state, and local payroll regulations, including tax withholding, new state registrations, quarterly and annual filings (Forms 941, 940, W-2/W-2c), amendments, and resolution of agency notices.
Administer regulated payroll components including 401(k) contributions, benefit deductions, equity compensation, imputed income, and taxable fringe benefits.
Ensure payroll accounting accuracy and timely completion of payroll-related reconciliations.
Perform regular audits within Workday Payroll to ensure data accuracy, integrity, and compliance.
Investigate payroll issues, identify root causes, and implement long-term, scalable solutions.
Support the evolution of Salsify’s global payroll operating model, including implementation and ongoing optimization of Deel and future global payroll solutions.
Develop, maintain, and continuously improve global payroll documentation, SOPs, and operational playbooks.
Standardize payroll processes across countries while respecting local compliance requirements.
Identify and lead automation opportunities that reduce manual work and enhance the employee experience, leveraging AI tools where relevant.
Partner with Systems on Workday enhancements and payroll integrations.
Support payroll implementations, testing, and system enhancements as the function scales.
Workday employee data management.
Employee lifecycle queries and offboarding processes.
Operational documentation and knowledge management.
Cross-functional PX Operations projects and process improvements that enhance the employee and manager experience.