Senior Payroll Specialist

EC Electric • Portland, OR

13h

About The Position

The Senior Payroll Specialist position will ensure accurate processing and recording of the company’s payroll for all non-bargaining employees. In addition, this position will act as a customer service agent to internal employees both on management and non-management positions to assist with payroll inquiries and document requests.

Requirements

• 5+ years of hands-on payroll processing experience, including semi‑monthly salaried payrolls, reconciliations, manual checks, garnishments, tax reporting, and year‑end processing for non‑bargaining employees.
• Advanced proficiency with payroll and timekeeping systems (e.g., KeyStyle or similar), HRIS integrations, direct deposit administration, and payroll tax payment systems.
• Strong working knowledge of payroll taxation, employer‑paid benefits, pre‑ and post‑tax deductions, unclaimed property compliance, GL reconciliations, journal entries, and audit support (financial and 401k).
• Excellent attention to detail, ability to develop ad hoc financial reports, troubleshoot discrepancies, manage confidential data, and provide responsive, professional payroll support to employees and management.

Responsibilities

• Manage workflow to ensure all payroll transactions are processed accurately and timely.
• Reconcile payroll prior to transmission and validate confirmed reports.
• Understand proper taxation of employer paid benefits.
• Process correct garnishment calculations and compliance.
• Execute time and attendance processing and interface with KeyStyle software.
• Perform compliances for unclaimed property payroll checks.
• Develop ad hoc financial and operational reporting as needed.
• Process manual check and/or request for stop payment.
• Prepares weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.) for management.
• Performs various journal entries, account reconciliations, and provides general ledger support.
• Research and respond to appropriate persons regarding items in need of correcting.
• Provide documentation as needed for the annual financial and 401k audits.
• Payroll setup changes such as pre-tax or post-tax deduction.
• Continuously improve efficiency of semi-monthly salary payroll process.
• Clear and thorough understanding of how direct deposit works along with payroll tax payments.
• GL reconciliations for all payroll accrual accounts.
• Performs other payroll related duties as assigned.

Benefits

• Opportunity for a discretionary year-end bonus.
• 401k with a 40% employer match (up to federal limit.)
• paid holidays and PTO
• Medical, Dental, Vision, Life Insurance, Disability Insurance, Flexible Spending Accounts, 401k plan and Employee Assistance Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed