Senior Payroll and Tax Specialist

NorthStar Anesthesia•Irving, TX

4d•Hybrid

About The Position

The Senior Payroll & Tax Specialist performs multiple duties involving payroll taxes, and duties related to processing, and reporting of bi-weekly payroll tax. This position offers a hybrid work arrangement, combining remote flexibility with on-site presence at our Irving, TX office two days per week. Essential Functions: (all job-related functions) Responsible for quarterly tax balancing and filing of tax returns in all jurisdictions across all FEINs to ensure the accuracy of both Workday and ADP. Calculation of pre-tax and post-tax deductions to determine taxable income and validation of taxes. Manual calculation of payroll taxes (Social Security, Medicare, Federal, etc.) and compensation including retro pay. Review of Multi-state jurisdictions and set up of taxes for state and local jurisdictions. Reviews and reconciles tax notices on a timely basis. Liaise with federal/state/local tax offices and ADP as necessary. Maintains all payroll state and local IDs, SUI tax rates, and state set up in both Workday and ADP. Registration of state and local tax accounts by FEIN when necessary Assists the Payroll Tax Manager with payroll-related actions during mergers & acquisitions. Provides the Payroll Tax Manager and departments throughout the company with payroll tax information needed to carry out assigned responsibilities. Assist in the development and documentation of various Payroll tax initiatives designed to streamline the process and scale with the organization. Partners closely with HR, Benefits, and Operations teams to ensure accurate payroll taxes and works to develop and improve processes. Keep up to date with changes in federal and state payroll regulations, training staff as needed. Prepare ad hoc reports as needed periodically to assist in management reporting. Helping employees resolve tax issues troubleshoot areas they may be experiencing problems. Building personal relationships with our employees to assure them their payroll tax needs are being met. Auditing Workday tax changes for accuracy that comes across payroll which includes but are not limited to job/data changes, W4, State and local tax changes. Hybrid Schedule – Requires 2 days a week in Irving Office, other days remote. Promote NorthStar Anesthesia’s core values.

Requirements

5+ years of experience in all areas of payroll processing, deep knowledge of tax laws and general knowledge of accounting practices
Multi-state payroll and payroll tax experience, required
Associate degree in the field of Accounting or Business Administration a plus
Experience with Workday payroll, timekeeping and HCM modules
Certified Payroll Professional (CPP), desirable
Prefer Experience with ADP Smart Compliance
Strong functional capabilities with Excel, Word, and PowerPoint
Experience in the healthcare industry is a plus
Ability to work in a fast-paced and fluid environment
Strong problem-solving skills and attention to detail
Strong personal motivation with the ability to work with little supervision and attention to detail while working in a deadline-driven environment
Ability to communicate clearly and concisely across multiple levels within the company as well as between internal and external stakeholders.
Works directly with or develops confidential information, which requires regular use of discretion.

Responsibilities

Responsible for quarterly tax balancing and filing of tax returns in all jurisdictions across all FEINs to ensure the accuracy of both Workday and ADP.
Calculation of pre-tax and post-tax deductions to determine taxable income and validation of taxes.
Manual calculation of payroll taxes (Social Security, Medicare, Federal, etc.) and compensation including retro pay.
Review of Multi-state jurisdictions and set up of taxes for state and local jurisdictions.
Reviews and reconciles tax notices on a timely basis.
Liaise with federal/state/local tax offices and ADP as necessary.
Maintains all payroll state and local IDs, SUI tax rates, and state set up in both Workday and ADP.
Registration of state and local tax accounts by FEIN when necessary
Assists the Payroll Tax Manager with payroll-related actions during mergers & acquisitions.
Provides the Payroll Tax Manager and departments throughout the company with payroll tax information needed to carry out assigned responsibilities.
Assist in the development and documentation of various Payroll tax initiatives designed to streamline the process and scale with the organization.
Partners closely with HR, Benefits, and Operations teams to ensure accurate payroll taxes and works to develop and improve processes.
Keep up to date with changes in federal and state payroll regulations, training staff as needed.
Prepare ad hoc reports as needed periodically to assist in management reporting.
Helping employees resolve tax issues troubleshoot areas they may be experiencing problems.
Building personal relationships with our employees to assure them their payroll tax needs are being met.
Auditing Workday tax changes for accuracy that comes across payroll which includes but are not limited to job/data changes, W4, State and local tax changes.