Senior Operations Coordinator

Texas A&M University System • Kingsville, TX

8d • Onsite

About The Position

The Senior Operations Coordinator provides advanced operational, administrative, and project coordination support for Financial Services. Reporting directly to the Associate Vice President, this position serves as a key partner in ensuring efficient departmental operations, supporting strategic initiatives, coordinating financial and administrative processes, and facilitating communication across divisions and stakeholders.
The position exercises independent judgment in managing complex assignments, monitoring departmental workflows, coordinating special projects, developing reports and analyses, and ensuring compliance with applicable institutional policies, procedures, and regulations. While the position does not directly supervise employees, it may coordinate the work of project teams and serve as a resource to departmental personnel. This position plays a critical role in assisting with strategic initiatives, ensuring compliance, and optimizing operations to improve efficiency and service delivery.

Requirements

• Bachelor’s degree in relevant field or equivalent combination of education and experience
• Four years of related experience.
• Ability to effectively communicate both orally and in writing
• Excellent communication and presentation skills
• Strong interpersonal and organizational skills
• Ability to multitask and work cooperatively with others
• Knowledge of project management, process improvement, and organizational policies.
• Skills in budget tracking, financial reporting, and data analysis.
• Skills in preparing reports, presentations, and executive correspondence.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to analyze data and make informed recommendations.
• Ability to maintain confidentiality and exercise sound judgment.
• This position is security sensitive
• This position will require export-control authorization prior to starting employment.
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

Nice To Haves

• 4 years of high-level operations or faced paced work environment experience

Responsibilities

• Coordinate daily operational activities of the Finance Department to ensure effective and efficient business processes.
• Monitor and track departmental priorities, initiatives, and deadlines on behalf of the Associate Vice President.
• Develop, maintain, and improve administrative and operational procedures.
• Coordinate cross-functional activities with internal departments and external stakeholders.
• Identify opportunities to improve business processes, enhance service delivery, and increase operational efficiency.
• Provide high-level administrative and operational support to the Associate Vice President.
• Prepare correspondence, reports, presentations, briefing materials, and executive communications.
• Manage sensitive and confidential information with discretion and professionalism.
• Coordinate meetings, agendas, action items, and follow-up activities.
• Monitor progress on departmental goals and strategic initiatives.
• Assist with budget monitoring, financial tracking, and expenditure reporting.
• Compile, analyze, and present financial and operational data to support decision-making.
• Coordinate financial workflows and ensure timely completion of departmental transactions.
• Support planning, forecasting, and resource allocation activities.
• Maintain records and documentation related to departmental operations and financial activities.
• Ensure departmental processes align with applicable institutional policies, procedures, and regulatory requirements.
• Monitor compliance-related activities and maintain supporting documentation.
• Assist with audits, reviews, and requests for information from internal and external stakeholders.
• Support the implementation of policy updates and operational changes.
• Coordinate special projects and strategic initiatives on behalf of the Associate Vice President.
• Develop project timelines, monitor deliverables, and provide status updates.
• Facilitate collaboration among departments to ensure successful project completion.
• Research best practices and recommend improvements to operational and financial processes.
• Prepare analytical reports and recommendations for leadership review.
• Serve as a liaison between the Finance Department and campus/divisional stakeholders.
• Coordinate communications related to departmental initiatives, projects, and operational changes.
• Assist in developing informational materials, procedures, and guidance documents.
• Foster positive working relationships and provide exceptional customer service to constituents.
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.

Benefits

• Medical
• Dental & Vision
• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
• On-Campus Wellness Opportunities
• Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources
• Tuition Benefits: Employee Tuition Assistance Program, Book scholarships, Public Service Loan Forgiveness
• Retirement: Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP), dependent on position, Voluntary Tax Deferred Account/Deferred Compensation Plan
• Employee Leave: 8+ hours of vacation per month, 8 hours of sick leave per month, 8 hours of paid Birthday leave, 12-15 paid holidays per year

What This Job Offers

• Job Type: Full-time
• Career Level: Senior