Senior Office Specialist - RSVP (Hourly)

St Mary's County Government•Great Mills, MD

11d•Onsite

About The Position

Performs a wide variety of administrative and volunteer program support tasks for the Retired & Senior Volunteer Program with the St. Mary's County Department of Aging & Human Services. Also performs other duties as assigned. MAXIMUM 24 HOURS PER WEEK MINIMUM 4 DAYS PER WEEK

Requirements

Excellent computer and database management skills
Excellent customer service and public relations skills
Excellent organizational and file maintenance skills to meet federal requirements
Excellent math and language skills
Ability to track and meet strict deadlines on an ongoing basis
Ability to gain good working knowledge of federal program requirements and regulations
Ability to work independently with minimal supervision
Ability to prepare and distribute meeting minutes
Ability to gain working knowledge of St. Mary's County Government policies and procedures
Ability to act as a representative of St. Mary's County Government to the public
Ability to operate office equipment - copier, fax machines, multiple phone lines; scanner
Ability to effectively communicate with other staff members
Ability to operate relevant technology, including typical office administrative software as well as Volunteer Program software and County financial software
Minimum High School diploma or G.E.D.
Six months or more of related experience; Or equivalent technical training, education, and/or experience
Must successfully pass background investigation with favorable results
Must pass a pre-employment drug test

Nice To Haves

some college/continuing education preferred

Responsibilities

Manages a large-scale volunteer database to include reviewing and entering data from volunteer time sheets and resolving issues related to volunteer hours reporting
Compiles, tracks, and manages data from survey reports
Ability to develop spreadsheets and generate volunteer and program reports
Tracks, monitors, and ensures completion of federal paperwork reporting requirements
Answers in-coming calls and re-directs appropriately; answers public inquiries
Assists with volunteer interviews/placements and volunteer station site visits
Assists with preparation and execution of several large-scale public events
Assists with meeting preparation and meeting minutes
Types and copies correspondence; maintains office logs, records, and files
Receives and delivers office correspondence, mail, and packages
Maintains and orders office and program supplies
Performs other duties as assigned