Senior Office Services Coordinator

Centene Management Company•Louisville, KY

3d•Onsite

About The Position

Lead the coordination of the office services activities and support services while providing administrative support to the entire corporation. Coordinate the day-to-day work function of Office Services, acting as lead person to include the overflow from Office Services Manager special projects. Responsible for leading special projects as assigned by the Office Services Manager. Primary contact in absence of Office Services Manager. Handle requests via phone, email or walk in taking action to resolve issues for all locations. Escalate customer concerns to management when appropriate. Orders shipping and copier supplies for all locations. Conduct administrative duties and maintenance on shipping website ensuring accuracy of active accounts and users’ logins. Oversee maintenance of all office equipment, printers and copiers. Train department employees in daily job responsibilities, Demonstrate the ability to handle confidential information with integrity and discretion. May be required to be able to bend, crawl and lift up to 30 lbs on a frequent basis for multiple office locations. Working knowledge of personal computers and associated business software. Ability to operate postage meter and track all expenditures associated with the postage machine. Capable of operating mechanical equipment with proper safety guidelines and operating procedures.

Requirements

Must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future.
High school diploma with at least 3 years of experience in a related area.
Familiar with a variety of the field’s concepts, practices, and procedures.
Basic knowledge of equipment troubleshooting.
Working knowledge of personal computers and associated business software.

Responsibilities

Lead the coordination of office services activities and support services.
Provide administrative support to the entire corporation.
Coordinate the day-to-day work function of Office Services.
Act as lead person for overflow from Office Services Manager special projects.
Lead special projects as assigned by the Office Services Manager.
Serve as the primary contact in the absence of the Office Services Manager.
Handle requests via phone, email, or walk-in, taking action to resolve issues for all locations.
Escalate customer concerns to management when appropriate.
Order shipping and copier supplies for all locations.
Perform administrative duties and maintenance on the shipping website, ensuring accuracy of active accounts and users' logins.
Oversee maintenance of all office equipment, printers, and copiers.
Train department employees in daily job responsibilities.
Handle confidential information with integrity and discretion.
Operate postage meter and track all expenditures associated with the postage machine.
Operate mechanical equipment with proper safety guidelines and operating procedures.