SENIOR OFFICE ASSOCIATE - Range 10 / AMEA

Municipality of Anchorage•Anchorage, AK

4d•$10•Onsite

About The Position

This position supports the Anchorage Health Department in its administrative operations. Responsibilities include phone coverage, purchasing, website editing, and providing administrative support to the Director and all divisions within the department. The role also offers clerical support for Commission activities and assists program managers with special events and projects. The Senior Office Associate will maintain and assist in the development of communication materials such as flyers, brochures, newsletters, and websites. Additionally, the position involves preparing purchase orders, managing procurement cards, authorizing invoices, ordering supplies, and maintaining administration filing systems and office machines. The role includes answering the main phone line, coordinating and preparing for All Staff Meetings, managing janitorial services and key inventory, conducting research, preparing travel arrangements, and providing backup for building maintenance, repairs, and space management. Other duties may be assigned as needed.

Requirements

High school diploma, GED, or equivalent and two ( 2 ) years of experience in office clerical work.
Ability to type at a net speed of 35 WPM.
OR Associate’s degree in Accounting, Business, Computer Information Systems or similar discipline and experience in office clerical work.
All Applicants are Required to obtain Satisfactory typing test of Net speed of 35 WPM (current within the past 1 year
satisfactory background check which includes criminal, education, and employment history

Nice To Haves

Preference will be given to Anchorage Municipal Employees Association (AMEA) employees.
AMEA employees who are successful in the screening process will be forwarded to the department for consideration prior to any non-AMEA applicants.

Responsibilities

Support Anchorage Health Department in administrative operations; to include phone coverage, purchasing, website editing, and administrative support to the Director and all divisions within the department.
Provides clerical support for Commission activities and assists program managers with special events, and projects.
Maintains and assists in development of flyers, brochures, newsletters and websites as needed to enhance communication with community.
Prepares purchase orders, maintains procurement card, authorizes invoices and orders supplies as needed.
Maintains Administration filing systems and office machines.
Answers main phone line after phone tree.
Coordinates and prepares for All Staff Meetings to include service award pins, and overall agenda.
Janitorial management and monitors day custodian and key inventory control.
Conducts research and prepares travel arrangements for the department.
Provides back up to coordinate building maintenance, repairs, and space management.
Perform other duties as assigned.