Senior Office Administrator

Analytic Services Inc•Arlington, VA

1d•Onsite

About The Position

Analytic Services, Inc. (ANSER) is seeking a Senior Office Administrator to work in support of the Department of War Chief Information Officer. This position requires job duties be performed full-time onsite at the Pentagon with no hybrid or remote work options.

Requirements

Possess an active TS/SCI security clearance
Bachelor's degree in a business, management, communications, political science, or similar related field plus at least 10 years of experience or a high school diploma plus 14 years of experience
5+ years of experience supporting the Department of War, including demonstrated experience supporting an Office of the Secretary of Defense (OSW) or Joint Staff environment
3+ years of experience in an administrative, office management, or similar roles
Experience with CATMS or other Department of War task management tools

Nice To Haves

Expert-level knowledge and execution of the English language for the formulation of all DoW correspondence mediums, (e.g., email and memos)
Knowledge of the structure and missions of the OSW and the Components
Highly proficient with the Microsoft Office Suite of applications, especially Word, PowerPoint, and Teams
Energetic self-starter with the ability to work in a fast-paced team environment, adapt to rapidly changing requirements, prioritize workload, and communicate effectively

Responsibilities

Assisting government personnel with administrative systems, file systems, organizational documentation, records management and read ahead binders
Operational duties related to human resources, IT, security, and facilities management: Answering and routing phone calls and greeting/escorting guests
In-processing new personnel (DD1172, DD2249, DD2875)
Requesting and managing all government furnished equipment for new employees
Suite access, SCIF maintenance, and burn bag destruction
Resolution of IT and network issues
Off-boarding departing personnel
Reviewing staff actions and correspondence drafted for the principal to ensure clarity and that the principal’s position is clearly reflected
Drafting correspondence and contributes to the preparations of reports and presentations
Using the appropriate task management system (CATMS, Microsoft Planner, etc.) to provide tasking management support, including coordinating with other directorates; compiling and quality checking Staff Action Packages; tracking the status of packages as they move through the system; and prepare periodic reports as to the status of the Staff Actions; and follow up on Staff Actions when required to ensure actions are completed in a timely manner
Providing routine briefs on office activities and upcoming deliverables.
Referring correspondence documents to the appropriate offices and/or personnel for response through the Correspondence and Task Management System (CATMS)
Developing, monitoring, updating, implementing, and maintaining an internal suspense tracking system for correspondence, memos, letters and other documents and projects received
Providing written products in accordance with DoW 5110.4-M Vol 1 DoW Manual for Written Material: Correspondence Management and DoW 5110.4-M Vol 2 DoD Manual for Written Material: Examples and Reference Material