Senior Meeting and Events Coordinator

Farm Credit East•Enfield, CT

2d•$60,000 - $90,000•Hybrid

About The Position

Join a team focused on the success of our customers, the success of our communities, and the success of each other. Farm Credit East (FCE) is the leading provider of loans and farm advisory services to farm, forest product, fishing, and other agricultural business owners across the northeast with $15 billion in total loan volume and $29 million in annual financial services revenue from 18,000 customers across our 8-state territory. We are One Team Working Together with a focus on our five pillars: Outstanding Customer and Employee Experience, Quality Growth, Operational Excellence, Commitment to our Communities, and Protecting Customer Information. The Senior Meeting and Events Coordinator will be responsible for planning, organizing, and executing a variety of events, including corporate meetings, conferences, and board/staff gatherings. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. This role will coordinate logistics and meetings held at the Enfield, CT location as well as coordinate with other outside vendors/hotels for offsite catering and events. Responsible for coordinating all details of these events/conferences which may include menu planning, hotel arrangement, timing, reservation/scheduling, calculating budgets and ensure they are adhered to. Negotiate and secure event space, staffing, and layout and seating for delivery of high quality meeting/conferences. Develop and edit any documentation related to events including agendas, travel arrangements, directions, and troubleshooting issues as they may arise. Manage correspondence including registration and attendee tracking and presentation and materials support. This role will require a 25% travel expectation. The value drivers for this role are as follows: Provide ACA wide staff, customer and board events support for operational processes. Fuels organizational synergy through consistent processes and effective communication with other roles. Come join a collaborative, customer-focused team at Farm Credit East!

Requirements

A Bachelor's degree in Event Management, Hospitality, Business Administration, or related field.
Proven experience in event planning and coordination.
Strong organizational and multitasking skills.
Excellent communication and interpersonal skills.
Ability to work under pressure and meet tight deadlines.
Proficiency in Microsoft Office Suite.
Creative problem-solving abilities.
Attention to detail and a commitment to quality.

Responsibilities

Coordinate all aspects of event planning and execution, including venue selection, catering, transportation, and accommodations.
Develop and manage event budgets, ensuring cost-effective solutions without compromising quality.
Collaborate with internal teams and external vendors to ensure seamless event execution.
Create and distribute event materials, such as invitations, agendas, and promotional content.
Manage event registration and attendee communication, providing exceptional customer service.
Attend events as needed to provide onside facilitation and logistic coordination
Responsible for break/food set up and break down as needed
Conduct post-event evaluations to assess success and identify areas for improvement.
Maintain accurate records and documentation for all events.
Establish contacts within hotel, food service, facilities, and other event logistics
Coordinate and manage the schedule of meeting agendas, speaker requirements, and overall timely meeting logistics
Track orders and ensure timely delivery to board, staff, other customers or clients
Resolve any arising problems or complaints related to logistics
Collaborate with vendors, suppliers, and transportation companies
Facilitate communication between board, leadership, and other teams across the association.
Review purchase orders and event logistics to ensure accuracy
Make special shipping arrangements as necessary
Submit bills and invoices for any organized events
Develop processes that make meeting and events more efficient and organized
Handle administrative requests and queries from senior managers
Organize and schedule appointments and meeting/events
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled report
Develop and maintain a filing system, event protocols
Order gifts and other supplies and research new offerings, and suppliers
Maintain contact lists
Book travel arrangements and submit expense reports
Provide general support to management
Act as the point of contact for internal and external meetings and events
Liaison with board member logistics to handle requests board meeting requirements, travel and other needs of both board and leadership.

Benefits

Salary Range: $60,000 to $90,000 commensurate with experience
Short-Term Incentive to reward business results
401k match up to 6% of salary; or for those unable to take full advantage of the 401(k) match, verified student loan payments may qualify for an employer match in your 401(k) up to 6% of salary
Defined Contribution retirement plan funded at 2-9% of salary depending on years of service
15-25 days of vacation leave per year, depending on years of service
12 days of holiday leave per year
7.5 days of sick leave in your first year, followed by 12 days of sick leave per year thereafter; unlimited rollover of unused sick leave year to year
Up to 80 hours of paid leave for birthing, non-birthing, and adoptive parents
Additional leave options available under FMLA and company policy
Comprehensive medical, dental, and vision plans, including preventive care and wellness programs to support your overall health and well-being
Health Savings Account
Life insurance at 2x base pay
Accidental Death and Dismemberment insurance at 2x base pay
Long-term disability insurance at 2/3 base pay
Tuition reimbursement
Continuing education and training
Employee Assistance Program offering a wide variety of tools and resources