Senior Meeting and Events Coordinator

Farm Credit East•Enfield, CT

1d•Hybrid

About The Position

Farm Credit East (FCE) is seeking a Senior Meeting and Events Coordinator to join their team. FCE is a leading provider of loans and farm advisory services to agricultural business owners in the northeast, with a significant loan volume and customer base. The company operates with a focus on customer and employee experience, quality growth, operational excellence, community commitment, and data protection. The Senior Meeting and Events Coordinator will be responsible for planning, organizing, and executing various events, including corporate meetings, conferences, and board/staff gatherings. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks. The position involves coordinating logistics for events at the Enfield, CT location and with external vendors for offsite catering and events. Key responsibilities include menu planning, hotel arrangements, scheduling, budget management, securing event spaces, developing event-related documentation, managing registration and attendee tracking, and providing presentation support. A 25% travel expectation is associated with this role. The role aims to provide support for ACA-wide staff, customer, and board events, fostering organizational synergy through consistent processes and effective communication.

Requirements

Bachelor's degree in Event Management, Hospitality, Business Administration, or related field.
Proven experience in event planning and coordination.
Strong organizational and multitasking skills.
Excellent communication and interpersonal skills.
Ability to work under pressure and meet tight deadlines.
Proficiency in Microsoft Office Suite.
Creative problem-solving abilities.
Attention to detail and a commitment to quality.

Responsibilities

Coordinate all aspects of event planning and execution, including venue selection, catering, transportation, and accommodations.
Develop and manage event budgets, ensuring cost-effective solutions without compromising quality.
Collaborate with internal teams and external vendors to ensure seamless event execution.
Create and distribute event materials, such as invitations, agendas, and promotional content.
Manage event registration and attendee communication, providing exceptional customer service.
Attend events as needed to provide onside facilitation and logistic coordination.
Responsible for break/food set up and break down as needed.
Conduct post-event evaluations to assess success and identify areas for improvement.
Maintain accurate records and documentation for all events.
Establish contacts within hotel, food service, facilities, and other event logistics.
Coordinate and manage the schedule of meeting agendas, speaker requirements, and overall timely meeting logistics.
Track orders and ensure timely delivery to board, staff, other customers or clients.
Resolve any arising problems or complaints related to logistics.
Collaborate with vendors, suppliers, and transportation companies.
Facilitate communication between board, leadership, and other teams across the association.
Review purchase orders and event logistics to ensure accuracy.
Make special shipping arrangements as necessary.
Submit bills and invoices for any organized events.
Develop processes that make meeting and events more efficient and organized.
Handle administrative requests and queries from senior managers.
Organize and schedule appointments and meeting/events.
Plan meetings and take detailed minutes.
Write and distribute email, correspondence memos, letters, faxes, and forms.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system, event protocols.
Order gifts and other supplies and research new offerings, and suppliers.
Maintain contact lists.
Book travel arrangements and submit expense reports.
Provide general support to management.
Act as the point of contact for internal and external meetings and events.
Liaison with board member logistics to handle requests board meeting requirements, travel and other needs of both board and leadership.

Benefits

Salary Range: $60,000 to $90,000 commensurate with experience
Short-Term Incentive to reward business results
Retirement Contributions: 401k match up to 6% of salary; or for those unable to take full advantage of the 401(k) match, verified student loan payments may qualify for an employer match in your 401(k) up to 6% of salary
Defined Contribution retirement plan funded at 2-9% of salary depending on years of service
Time Off: 15-25 days of vacation leave per year, depending on years of service
12 days of holiday leave per year
7.5 days of sick leave in your first year, followed by 12 days of sick leave per year thereafter; unlimited rollover of unused sick leave year to year
Paid Parental Leave: Up to 80 hours of paid leave for birthing, non-birthing, and adoptive parents
Family Care Leave: Additional leave options available under FMLA and company policy
Health and Insurance: Comprehensive medical, dental, and vision plans, including preventive care and wellness programs to support your overall health and well-being
Health Savings Account
Life insurance at 2x base pay
Accidental Death and Dismemberment insurance at 2x base pay
Long-term disability insurance at 2/3 base pay
Tuition reimbursement
Continuing education and training
Employee Assistance Program offering a wide variety of tools and resources