Senior Marketing Coordinator

Hoefer Welker•Kansas City, KS

17d

About The Position

The Senior Marketing Coordinator manages proposal production and supports pursuit strategy. They coordinate information, maintain schedules, and ensure compliance with requirements. They provide quality reviews, guide coordinators, and support strategists and principals. Essential Functions: Manage proposal schedules, deliverables, and coordination across teams. Lead proposal kickoff logistics and prepare required summaries for technical staff. Coordinate information from internal staff and subconsultants and track compliance. Support strategists with win themes, strategy alignment, and content direction. Write, edit, and format proposal content and maintain consistency with brand standards. Perform quality reviews for accuracy, clarity, and compliance with RFP/Q criteria. Update resumes, project sheets, and related materials with new information. Coordinate production of interview and presentation materials. Guide coordinators on processes, tools, and best practices. Manage proposal closeout and ensure updated materials are stored in firm systems.

Requirements

Bachelor's degree in marketing, communications, journalism, or related field preferred.
Minimum of 2 years of relevant experience in marketing, preferably in AEC or professional services marketing services.
Candidates must have strong verbal and written communication skills.
The ability to manage schedules and coordinate multiple deadlines.
High attention to detail and consistency.
Proficient in Adobe Creative Suite with strong InDesign skills.
Strong design and layout abilities.
Strong interpersonal skills and ability to collaborate across roles.
Ability to work independently and support team processes.
To perform this job successfully, an individual must be detail oriented and able to perform each essential duty satisfactorily.
The requirements listed above are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities

Manage proposal schedules, deliverables, and coordination across teams.
Lead proposal kickoff logistics and prepare required summaries for technical staff.
Coordinate information from internal staff and subconsultants and track compliance.
Support strategists with win themes, strategy alignment, and content direction.
Write, edit, and format proposal content and maintain consistency with brand standards.
Perform quality reviews for accuracy, clarity, and compliance with RFP/Q criteria.
Update resumes, project sheets, and related materials with new information.
Coordinate production of interview and presentation materials.
Guide coordinators on processes, tools, and best practices.
Manage proposal closeout and ensure updated materials are stored in firm systems.