Senior Marketing and Events Coordinator 1

Haley & Aldrich•Burlington, MA

13d•Onsite

About The Position

Haley & Aldrich is seeking a Senior Marketing and Events Coordinator to join their Marketing team in a support role. This full-time position, located in Burlington, MA, involves planning and delivering client, industry, and recruiting events to strengthen the brand and support business development goals. The role requires coordinating events from concept to execution, including conferences and trade shows. The ideal candidate will possess strong project management and communication skills, with the ability to work independently and collaboratively with various internal and external stakeholders.

Requirements

Undergraduate degree in marketing, communications, business, hospitality, or a related field.
3+ years of marketing and/or event coordination experience.
Demonstrated ability to manage multiple events, vendors, and deadlines at the same time.
Strong written and verbal communication skills, including the ability to prepare invitations, attendee communications, and briefing materials.
Strong organizational and problem-solving skills, with close attention to detail and follow-through.
Ability to work collaboratively with internal stakeholders at all levels while managing assignments independently.

Nice To Haves

Experience supporting marketing and events for an architecture, engineering, construction, environmental consulting, or other technical or professional services firm.
Experience coordinating sponsorships, trade show participation, and speaking opportunities.
Familiarity with CRM reporting for tracking return on investment.

Responsibilities

Collaborate with market, practice, and conference leaders to understand event goals and target audiences and help align events with business priorities.
Develop event strategies, project plans, schedules, and success measures.
Manage conference and trade show logistics, including registration, booth selection, exhibit planning, shipping, signage, advertisements, promotional items, and supporting materials.
Coordinate sponsorships, speaking opportunities, and employee participation in conferences and industry events.
Develop and execute event promotion plans, including social media content, email communications, invitations, registration materials, and internal announcements.
Partner with regional leaders and office teams to plan and deliver office open houses.
Track event costs, attendance, leads, engagement, and follow-up activities.
Evaluate event performance and recommend improvements based on results and participant feedback.
Collaborate with the marketing team to develop branded event materials and manage related projects, schedules, deliverables, and approvals.
Maintain the firm's event calendar, standards, templates, and preferred vendor relationships.
Demonstrate the company's foundational safety behaviors.