Senior Manager, Support Operations

Receptive • United States, OR

12d • $125,000 - $140,000 • Remote

About The Position

Receptive is seeking an experienced support operations manager to own and scale support operations across our telehealth brands. This person will shape the function end-to-end, from day-to-day service performance and workforce planning to the design of scalable processes, quality standards, knowledge systems, and reporting. The Senior Manager, Support Operations will lead our Customer Support Managers and partner closely with the Director of Operations to build greater consistency, visibility, and operational discipline across the function while accounting for each brand's distinct needs. This is a hands-on leadership and transformation role for someone who can strengthen what is working, identify where the organization needs to evolve, and use data, technology, automation, and AI thoughtfully to expand the team's capacity without compromising the empathy, judgment, and human connection healthcare requires.

Requirements

• 3–5 years of experience managing remote customer support or support operations in telehealth or another healthcare environment, including experience developing frontline managers and preferably within a startup or rapidly scaling organization.
• Solid Zendesk experience, including workflows, macros, reporting, quality practices, and knowledge management, along with demonstrated success building scalable support operations.
• Experience with electronic health record or electronic medical record systems; bonus points for Healthie experience.
• Strong working knowledge of healthcare insurance operations, such as verification of benefits, prior authorizations, claim denials, and payer requests for additional information or documentation, as well as healthcare compliance and the appropriate handling of sensitive client and provider information.
• Experience evaluating or implementing AI, automation, self-service, or other support technologies is preferred.
• Excellent communication, change-management, problem-solving, and cross-functional leadership skills, with a practical and hands-on approach.
• Experience leading a seven-day support operation, with the flexibility and judgment to address needs that may occasionally arise outside the role’s typical schedule.
• This role typically follows a Monday-Friday schedule. Candidates based in the Eastern or Central time zones are preferred.

Nice To Haves

• Experience with Healthie experience.
• Experience evaluating or implementing AI, automation, self-service, or other support technologies is preferred.

Responsibilities

• Lead and develop the support organization
• Lead, coach, and develop Customer Support Managers, strengthening their capabilities in coaching, delegation, performance management, quality oversight, and day-to-day leadership.
• Establish clear expectations, decision rights, and operating rhythms that foster accountability, collaboration, continuous learning, and trust across the support organization.
• Build and optimize support operations
• Serve as the operational subject matter expert for insurance-related support workflows, such as verification of benefits, prior authorizations, claim denials, and payer requests for additional information or documentation, while establishing clear playbooks, escalation paths, and ownership.
• Use service, quality, productivity, and client experience data to oversee workforce planning, scheduling, and coverage and guide the implementation of processes, tools, and operating practices that align support capacity and priorities with demand.
• Strengthen quality, communication, and knowledge management
• Establish quality assurance practices across email, chat, and phone support, using findings and support trends to improve communications, identify training and process gaps, and reduce recurring issues and avoidable friction.
• Own the strategy and governance for Zendesk macros and internal knowledge resources, including standards for creating, reviewing, organizing, updating, and retiring content.
• Scale responsibly through technology and partnership
• Identify and pilot appropriate uses of AI, automation, intelligent routing, self-service, and other technologies to expand capacity and improve the support experience while maintaining human oversight and appropriate healthcare privacy, security, compliance, and clinical boundaries.
• Serve as a senior escalation point and strengthen cross-functional handoffs and feedback loops so recurring client and provider issues reach the teams best positioned to address them.

Benefits

• medical, dental, and vision coverage with generous employer contributions (Receptive covers 100% of the premium for an employee’s coverage)
• a 401k with 4% employer match
• monthly wellness stipend
• annual L&D budget
• flexible time off
• company holidays
• paid parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed