Senior Manager, PMO

American College of Chest Physicians•Glenview, IL

9d•$105,000 - $115,000•Hybrid

About The Position

Overseeing the planning, execution, completion, and quality of CHEST's industry facing and organization wide enterprise projects, the Senior Manager, PMO will help the team achieve CHEST's organizational goals. This role directly manages assigned PMO staff, ensuring effective performance, development, and workload alignment across priority initiatives, while carrying a working portfolio of the organization's most complex and highest visibility projects. Within the framework of CHEST expanding the services it offers to its constituents, the Senior Manager, PMO is accountable for project intake and prioritization along with establishing and improving the workflows, methodologies, and procedures that enable consistent project delivery, including ownership of CHEST's enterprise project management platform. Many CHEST projects carry commitments to industry funders, federal grant programs, and accredited education requirements, and this role ensures those obligations are met on schedule and reported accurately to leadership.

Requirements

Bachelor’s degree in project management, business, health sciences, or a related field
Five years working in a project management role
Experience delivering work with external accountability, such as industry supported programs, grant funded projects, or contracted deliverables
Excellent written and verbal communication skills
Strong proficiency with project management tools such as Wrike, Jira, or Smartsheet, Gantt charts, etc.
Familiarity with software and data analytics, and the ability to work closely with technical resources
Ability to carry out multiple tasks and direct multiple projects at once
Self motivated and able to ensure alignment with business goals

Nice To Haves

Project Management Professional (PMP) certification or equivalent
Direct supervisory experience, including performance management of one or more employees
Experience in a nonprofit, association, academic medical, or healthcare education setting

Responsibilities

Demonstrate a passion for crushing lung disease and embody CHEST values: honor the team, lead with integrity, leverage passion, cultivate innovation, and have serious fun.
Define the scope and requirements of the project in collaboration with key stakeholders
Create a detailed work plan, which identifies and sequences the activities needed to successfully complete the project
Develop a schedule for project completion that effectively allocates resources to activities
Determine the objectives and measures upon which the project will be evaluated at its completion
Execute the project according to the project plan
Set up files and communication plan to ensure that all project information is appropriately documented and secured
Monitor project progress and make adjustments as necessary to ensure the successful completion of the project
Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards
Work cross functionally across different departments to ensure quality control and understanding of project deliverables
Establish and maintain PMO standards, templates, and delivery practices to support consistent execution and clear project governance
Provide project and portfolio visibility through accurate project health updates, timelines, key risks, and escalation as appropriate
Directly manage assigned PMO staff, including onboarding, goal setting, coaching, and performance feedback
Plan and balance team capacity, assign work, and ensure accountability for outcomes across direct reports and project teams
Support direct report development through training, stretch opportunities, and ongoing feedback aligned with PMO standards
Serve as primary project contact for internal stakeholders along with external partners, funders, and vendors as assigned
Perform risk management to minimize project risks
Communicate project needs with third parties/vendors
Delegate project tasks based on team members’ individual strengths, skill sets and experience levels
Use and continually develop leadership skills
Other duties as needed and assigned