Senior Manager, IT Finance

UniFirst•Wilmington, MA

About The Position

The Senior Manager, IT Finance builds and manages the IT Finance reporting function and supports the financial operations of Information Technology (IT) and the Strategy Realization Office (SRO). The role delivers clear, consistent, decision-ready reporting on budgets, forecasts, actual results, purchase orders, invoices, capital projects, AI-related investments, and contractor spend. It partners with IT leaders, Finance, Accounting, Accounts Payable, project teams, and vendors to improve budget accountability, transaction accuracy, approvals, and monthly planning, close, and reporting processes. The position leads standardized monthly reporting for IT and SRO, supports budgeting and forecasting, and provides analysis and recommendations to leaders. It oversees purchase orders, invoice workflows, financial coding, capital project reporting, and contractor workforce reporting and governance. The role also manages and develops a small team, establishes controls and review routines, improves processes and systems, automates reporting, and maintains visibility into AI-related spending.

Requirements

At least 10 years of progressive professional experience in Finance, Accounting, Accounts Receivable, Accounts Payable, financial operations, or a related discipline.
At least 3 years leading people, processes, or major cross-functional work.
Demonstrated success building or improving reporting and operational processes in a high-volume, service-oriented environment, with a focus on accuracy, controls, customer service, and measurable results.
Experience developing management reporting and analyzing financial performance, including identifying trends, explaining variances, developing useful metrics, and translating data into clear actions for business leaders.
Working knowledge of financial transaction processes, including purchase orders, invoice approvals, financial coding, reconciliations, accruals, vendor interactions, and month-end close activities.
Advanced proficiency in Microsoft Excel and experience working with ERP and reporting systems.
Strong analytical, leadership, and business partnership skills, including reconciling large data sets, identifying root causes, establishing controls, influencing stakeholders, and driving accountability across functions.
Exceptional communication, organization, and judgment, including the ability to manage competing deadlines, work through ambiguity, maintain confidentiality, and deliver accurate work with strong attention to detail.

Nice To Haves

Bachelor's degree in Finance, Accounting, Business Administration, or a related field, or an equivalent combination of education and relevant experience (preferred).
Direct IT finance experience (preferred but not required).
Accounts receivable or accounts payable leadership experience.
Experience with Oracle Cloud, Hyperion/Smart View, project portfolio management tools, and Power BI (preferred).

Responsibilities

Own the monthly IT and SRO reporting calendar and management package, including budget-to-actual and forecast variance analysis by function, cost center, account, and project.
Translate financial results into executive summaries explaining drivers, implications, risks, opportunities, and recommended actions.
Support annual budgeting, long-range planning, periodic reforecasts, scenario analysis, and forecast updates with budget owners.
Partner with budget owners to explain variances, identify risks and opportunities, agree on corrective actions, and strengthen accountability for financial performance.
Oversee purchase order requests and creation, ensuring vendor, business purpose, project, cost center, account, capital or operating treatment, and approvals are accurate.
Monitor purchase order balances, commitments, receipts, change requests, and closures; resolve exceptions with business owners.
Oversee invoice review and approval workflows, including routing, timely approvals, purchase order matching, documentation, and resolution of holds or discrepancies.
Review financial coding and allocations across accounts, cost centers, locations, projects, and capital or operating classifications, coordinating corrections as needed.
Track invoices, accruals, commitments, and timing items; reconcile source systems to maintain an accurate monthly view of IT spend.
Develop dashboards and KPIs for run rate, forecast accuracy, budget utilization, transaction status, savings, risks, and opportunities.
Maintain capital project reporting for approved budgets, actuals, commitments, forecasts, expected cost at completion, and variances.
Partner with project and program managers to maintain forecasts and identify overruns, underspend, timing changes, and funding needs.
Support capitalization tracking by project and phase and align capital and operating expense treatment with Accounting policy.
Maintain the authoritative contractor roster and reporting for headcount, spend, rates, vendors, roles, locations, projects, managers, approvers, coding, and contract dates.
Coordinate contractor onboarding, changes, extensions, and offboarding to ensure timely approvals, purchase orders, access, coding, and documentation.
Establish standard definitions, controls, documentation, and review routines; automate reporting and coach assigned team members to promote accuracy and accountability.
Maintain oversight of AI-related tools, licenses, usage-based services, pilots, and consulting to improve spend visibility, identify duplication, monitor commitments, and support investment decisions.
Manage and develop a small team while driving process and system improvements.