Senior Manager, Grants Accounting & Billing

Ccsww•Seattle, WA

21h

About The Position

For over a century, Catholic Community Services of Western Washington (CCSWW) has provided services for youth, immigrants, older adults, and people experiencing homelessness throughout western Washington state. Our employees and volunteers come from many faith traditions to serve and support poor and vulnerable people through the delivery of quality, integrated services and housing. Our focus is on those individuals, children, families, and communities struggling with poverty and the effects of intolerance and racism. We actively join with others to work for justice. If this is your passion, we would like you to join us. CCSWW is seeking a strategic and detail-oriented Senior Manager, Grants Accounting & Billing to lead and oversee the grant billing and invoicing lifecycle across all regions and divisions. This role serves as the enterprise-wide functional owner of grant billing operations, providing leadership and support to Accounts Receivable Managers and Grant Accountants while ensuring consistency, accuracy, and compliance across approximately 150 active grants. The Senior Manager, Grants Accounting & Billing position will oversee invoice preparation, workflow management, accounts receivable monitoring, and collaboration with program teams to ensure timely and accurate billing in accordance with funder requirements and organizational standards. In addition to operational oversight, this position will drive process improvements, systems optimization, and innovation in grant billing practices. The Senior Manager, Grants Accounting & Billing role will leverage technology, including AI-supported invoicing tools and Infor system capabilities, to enhance efficiency, standardize processes, and improve visibility through dashboards and reporting. This role also ensures compliance with federal regulations, including 2 CFR 200 (Uniform Guidance), SEFA reporting requirements, and audit expectations while serving as a key partner in strengthening billing processes and organizational performance.

Requirements

Strategic and detail-oriented approach to grant accounting and billing.
Experience in leading and overseeing grant billing and invoicing lifecycles.
Leadership and support experience for Accounts Receivable Managers and Grant Accountants.
Ability to ensure consistency, accuracy, and compliance across a large number of grants.
Proficiency in overseeing invoice preparation, workflow management, and accounts receivable monitoring.
Strong collaboration skills with program teams.
Experience in driving process improvements, systems optimization, and innovation.
Familiarity with leveraging technology, including AI-supported invoicing tools.
Experience with Infor system capabilities is a plus.
Knowledge of compliance with federal regulations, including 2 CFR 200 (Uniform Guidance) and SEFA reporting requirements.
Experience in meeting audit expectations.
Key partner in strengthening billing processes and organizational performance.

Nice To Haves

Experience with AI-supported invoicing tools.
Experience with Infor system capabilities.

Responsibilities

Lead and oversee the grant billing and invoicing lifecycle across all regions and divisions.
Serve as the enterprise-wide functional owner of grant billing operations.
Provide leadership and support to Accounts Receivable Managers and Grant Accountants.
Ensure consistency, accuracy, and compliance across approximately 150 active grants.
Oversee invoice preparation, workflow management, and accounts receivable monitoring.
Collaborate with program teams to ensure timely and accurate billing in accordance with funder requirements and organizational standards.
Drive process improvements, systems optimization, and innovation in grant billing practices.
Leverage technology, including AI-supported invoicing tools and Infor system capabilities, to enhance efficiency, standardize processes, and improve visibility through dashboards and reporting.
Ensure compliance with federal regulations, including 2 CFR 200 (Uniform Guidance), SEFA reporting requirements, and audit expectations.
Serve as a key partner in strengthening billing processes and organizational performance.