Events - Senior Manager

Vialto Partners•New York, NY

1d•$145,000 - $155,000•Hybrid

About The Position

Vialto helps multinational companies and their people work across borders legally and compliantly. We combine deep expertise in immigration, tax, business travel, remote work, payroll, and compensation with a single, integrated platform and team—to make global work better. Whether someone is moving to a new country, working remotely, or traveling for business, we help ensure they have the right permits or visas, are paid and compensated according to local regulations, and remain compliant with cross-border tax requirements. As a team member at Vialto, you’ll be part of a global network with real impact. We support 10,000+ clients in over 150 countries, and that reach gives you the room to grow, learn, and make a real difference. We value collaboration, belonging, and innovation, and offer flexible career opportunities for people who want to shape the future of global work. Our culture is open, supportive, and ambitious. We believe in transparency, trust, and teamwork—and we’re building a workplace where everyone can thrive and feel proud of the work they do. Join us to help people work anywhere in the world—and build a career without borders. To learn more about Vialto, visit our website at www.vialto.com

Requirements

8–12+ years of experience in events, experiential marketing, or related fields
Experience leading multi-event portfolios across regions and audience types
Strong executive stakeholder management experience in a matrixed organization
Proven ability to manage budgets and make strategic investment decisions
Excellent communication skills, including hands-on content creation across event websites, email campaigns, and conference materials
Willingness and ability to travel as needed to support on-site event execution
Experience working with external agencies and vendors
Experience in professional services, B2B, or global organizations
Experience with flagship and executive-level events
Familiarity with event performance measurement and ROI frameworks

Responsibilities

Develop and execute the annual global events strategy aligned with marketing and business priorities.
Manage the global events calendar across flagship, regional, executive, and internal events.
Track spend and ensure cost efficiency while maintaining quality and impact.
Partner with senior leaders to define event objectives, themes, and outcomes.
Provide guidance on event positioning, messaging, and experience design.
Guide the translation of brand and campaign concepts into compelling event experiences.
Manage agency partners and key vendors for event execution and production support.
Evaluate venues based on experience, location, scalability, and cost, ensuring alignment with event objectives and brand standards.
Oversee the event technology ecosystem and ensure tools (e.g., Cvent) support program goals, measurement, and attendee experience.
Assist with end-to-end event production from planning through onsite execution and post-event wrap-up.
Develop detailed production timelines, run-of-show documents, staffing plans, and operational workflows.
Manage production agencies, AV partners, venue teams, catering, entertainment, transportation, registration, and other event vendors.
Oversee onsite event operations to ensure a seamless attendee experience and successful execution for key events.
Ensure all events meet Vialto's brand standards and deliver a consistent, high-quality attendee experience.
Serve as the primary escalation point for event execution, engaging the Head of Global Creative & Events for strategic decisions or high-impact issues.
Define KPIs and success metrics across the events portfolio.
Deliver post-event insights and recommendations to leadership.
Lead the development and execution of event content strategies that align with business objectives, audience needs, and the overall event experience.
Partner with business leaders and subject matter experts to identify session topics, shape agendas, and develop compelling event programming.
Serve as the primary point of contact for speakers and internal stakeholders, guiding them through content development, presentation timelines, and event deliverables.
Manage the end-to-end speaker experience, including briefing materials, presentation reviews, rehearsals, and onsite support.
Develop and maintain content production timelines, ensuring all presentations, session materials, and supporting assets are delivered on schedule and meet quality standards.
Partner closely with creative, brand, digital, content, and campaign marketing teams to coordinate event communications and ensure a consistent attendee experience across invitations, registration journeys, event websites, onsite materials, presentation templates, mobile apps, and post-event follow-up.
Draft and manage event communications for speakers, attendees, sponsors, and internal stakeholders throughout the event lifecycle.
Review and edit presentation content to ensure consistency with brand and editorial standards, messaging, and audience expectations while partnering with the Head of Global Creative & Events on overall event experience and creative direction.
Identify opportunities to create reusable event content and thought leadership assets that extend the value of events beyond the live experience.
Develop and manage sponsorship and partner engagement programs, including creating scalable pay-to-play sponsorship packages, defining sponsorship benefits, coordinating deliverables, and working with business stakeholders to maximize sponsor value and event revenue opportunities.