Senior Manager, Contracts

Southern California Regional Rail Authority • Los Angeles, CA

4d • Onsite

About The Position

The Senior Manager, Contracts, will perform highly complex work for the procurement of major capital construction projects, professional services, materials, and equipment (Rolling Stock). In addition, this position will supervise a team of buyers and contract compliance administrators who will perform activities related to the procurement of supplies, equipment, goods and services and more complex procurements and other related compliance activities. The Senior Manager, Contracts will drive departmental process improvement, including the development and monitoring of Key Performance Indicators (KPIs). Responsibilities include leading the implementation of a Contract Lifecycle Management (CLM) system, overseeing document management (including solicitation and contract templates, and forms), other documents, and Standard Operating Procedures (SOP) as applicable.

Requirements

• Bachelor’s Degree in Public Administration, Business, or related field.
• A minimum of seven (7) years of experience performing professional buyer and contract administration and compliance work.
• A minimum of three (3) years at senior level leading or supervising subordinate staff performing buying or contract administration work.
• Knowledge of public procurement and contracting principles, including solicitation preparation, contract negotiation, contract law and finance, California and Federal laws applicable to contracts by public agencies, and familiarity with the Federal Acquisition Regulations and/or Federal Transportation Administration Circular 4220.1G.
• Knowledge of Generally Accepted Accounting Principles (GAAP), budgetary concepts, and procedures.
• Knowledge of Public works statutory requirements.
• Critical thinking and problem solving
• Strong and effective leadership, team building, communication, delegation, and time management
• Microsoft Office Suite, Word, Excel, PowerPoint
• Ability to comprehend and draft complex contracts and terms and conditions.
• Ability to handle highly confidential information.
• Ability to simultaneously balance multiple initiatives and driving initiatives to successful completion
• Ability to evaluate contract proposals and prices files to assist staff when needed.
• Ability to prepare comprehensive reports, contracts, specifications, procedures, correspondence, RFP’s and IFB’s.
• Ability to establish and maintain effective working relationships.
• Ability to respond to emails and meet deliverables with minimum supervision.
• Ability to make professional presentations to the Board of Directors.

Nice To Haves

• Certification as a Public Purchasing Officer
• Public Transportation or Railroad Industry experience
• Effectively delegates and utilizes soft skills to manage and develop employees
• Business Process Improvement experience
• Five (5) years of managing a Procurement/Sourcing/Commodities/Buying team

Responsibilities

• Identify and implement process improvements that strengthen and streamline the procurement cycle while considering impacts to, Finance, Materials Management, and Project Management.
• Responsible for the creation and maintenance of templates for solicitations, contracts, forms, and other required documents.
• Play a key role in the development, implementation, and maintenance of departmental Standard Operating Procedures (SOP’s).
• Lead the implementation of the Contract Lifecycle Management (CLM) system and serve as system administrator for ongoing maintenance and support.
• Develop and present training sessions for agency staff, industry and other organizations on purchasing related procedures and policies.
• Participate in contract file audits and conduct quality control reviews of purchasing activities to ensure compliance and conformity checks with established standards.
• Organize, direct and lead negotiating teams in evaluating and negotiating contracts and process change orders (when applicable).
• Act as subject matter expert, providing answers to contractors’ questions regarding contractual compliance.
• Assist team in preparing complex contract amendments, revisions, terminations and closeouts.
• Review recommendations of awards and other documents prior to routing an item for approval.
• Collaborate with departmental staff and cross-functional stakeholders to achieve organizational objectives.
• Oversee and participate in professional group meetings; stay abreast of new trends and innovations.
• Monitor, evaluate, and develop staff to optimize department resources, ensuring objectives and expectations are met.
• Enforce county, state and federal regulations, laws and ordinances, and recommend corrective actions in cases of non-compliance.
• Conduct thorough offboarding for departing staff to ensure a smooth, complete transition of in-progress work to remaining staff.

Benefits

• The Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior