Senior Manager, Contracts and Procurement

Massachusetts League of Community Health Centers • Boston, MA

11d • Hybrid

About The Position

The Senior Manager, Contracts and Procurement supports the Massachusetts League of Community Health Centers and its subsidiaries by upholding regulatory compliance and mitigating organizational risk. Reporting directly to the Senior Associate General Counsel, this role serves as the primary point of contact for contract requests and manages the League’s contract and document management software system, including research into potential replacement systems.

The position prepares, reviews, negotiates, and administers contracts and solicitation requests, and oversees the procurement process from assessing organizational needs through vendor selection and contract administration. It ensures compliance with legal requirements and organizational, state, and federal procurement standards, including federal procurement guidelines. The role also maintains contract records and reporting, supports audits and compliance reviews, trains staff, and provides technical assistance to health center members and internal colleagues. No supervisory responsibilities are assigned.

Requirements

• Extensive knowledge of federally funded procurement requirements, including Uniform Guidance/2 CFR Part 200.
• Extensive knowledge of contract principles and procedures.
• Excellent organizational skills and attention to detail.
• Excellent administrative skills.
• Excellent written and communication skills.
• Proficiency in Microsoft Office Suite or similar software.
• Strong analytical and problem-solving skills.
• Ability to work collaboratively with diverse stakeholders.
• Strong technical capabilities and ability to learn new software quickly.
• Bachelor’s degree in Healthcare Administration, Business, or a related field.
• At least 5 years of experience in federally funded procurement, federal regulatory compliance, federal grant management, or risk management within the healthcare sector.
• Knowledge of federal and state healthcare regulations and compliance standards.
• Ability to meet the physical requirements of prolonged desk and computer work and lifting up to 15 pounds at times.

Nice To Haves

• Juris Doctor or similar advanced degree in law, business, or healthcare management.
• Experience with federal regulations governing U.S. Department of Health and Human Services agency grantees.
• Experience with federal regulations governing Group Purchasing Organizations (GPOs).
• Experience with federal regulations governing entities conducting human subjects’ research.
• Experience or familiarity with contract lifecycle management software.
• Experience with DocuSign.
• Familiarity with healthcare audit tools and software.

Responsibilities

• Serve as the primary negotiator for grants and contracts, including budgets and indirect cost rates when appropriate.
• Partner with the organization’s attorneys, departments, and subsidiaries on contracting and procurement functions.
• Support attorneys in contract negotiations by triaging compliance issues, revising draft submissions, and coordinating revisions before attorney review.
• Maintain and manage the contracts database, including its folder structure, contract relationships, file naming, executed contract uploads, and metadata.
• Assist attorneys with contract request assignments and keep the contract management allocation tracker current in coordination with attorneys.
• Review contracts against the Vendor Risk Assessment Checklist and escalate budget, procurement, compliance, or other potential issues.
• Serve as the main point of contact and file locator for League files and contracts.
• Prepare and present monthly reports to Senior Leadership on executed contracts and contract requests.
• Coordinate with IT or vendors on technology solutions for contracting-process challenges.
• Identify and escalate potential compliance or operational risks related to vendor contracts, procurement practices, or contract performance.
• Support internal and external audits and compliance reviews related to procurement and contracting.
• Research potential contract management software and oversee related RFP/RFQ processes.
• Oversee procurement for grants and contracts, including preparing, reviewing, and revising solicitations and sole-source justification memos where appropriate.
• Ensure compliance with organizational, state, and federal procurement policies, legal regulations, and industry standards.
• Ensure procurement decision documentation and checklists are completed accurately, including exclusion of debarred or suspended vendors.
• Work with departments and divisions to ensure grant-funded procurement meets federal and state requirements.
• Review and evaluate cost proposals and pricing, and assess needs for goods and services across departments and subsidiaries.
• Compare vendor bids and determine or assist in determining contract awards; evaluate proposals against designated criteria and solicitation requirements.
• Evaluate vendor competence and review invoices for accuracy; address delivery or invoicing issues as needed.
• Track contract start and termination dates and deliverable deadlines, and coordinate with department heads and attorneys about renewals and deadlines.
• Provide technical assistance to health centers and internal staff on federally funded procurement.
• Prepare and conduct annual staff training on contracting and procurement procedures, and work with Human Resources to verify completion of required training.
• Partner with colleagues to provide health center members technical assistance on contracting and procurement, including preparing and delivering presentations on federal procurement guidelines.
• Perform other related duties as assigned.

Benefits

• Hybrid work schedule: 2 days in-office and 3 days remote.
• Medical, dental, and employer-funded HRA coverage.
• Employer-paid life, short-term, and long-term disability insurance.
• Optional supplemental life insurance.
• Flexible Spending Accounts (FSA).
• 403(b) retirement savings plan with potential employer contribution.
• Transit reimbursement program.
• Generous paid time off, paid holidays, sick leave, and additional leave benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior