SENIOR MANAGEMENT ANALYST II - SES - 42001942

State of Florida • Tallahassee, FL

4d • $50,000 - $55,000

About The Position

The Senior Management Analyst II serves in an executive capacity to the Inspector General and provides management consultant services to the Office of Inspector General (OIG). The role plans and carries out complex administrative and professional assignments in a responsive and confidential manner, and provides quality assurance for the Audit and Investigative Sections.

The position oversees office support processes, including public records requests, records retention, travel vouchers, invoices, and property and inventory. It reviews processes and recommends improvements; coordinates equipment and supply acquisition; researches legislative budget requests and issues; reviews correspondence; communicates with stakeholders; and supports OIG web content and administrative coordination duties.

The role also supports investigations by compiling and corroborating case information, researching investigative leads using department and law-enforcement databases, reviewing investigative documentation and case files, coordinating case-review meetings, and preparing transcripts and reports. It reviews audit and investigative reports and external correspondence for accuracy, clarity, and compliance, and maintains OIG policies and procedures.

Additional duties include maintaining training and employment records for sworn law-enforcement personnel; coordinating personnel hiring, evaluations, organizational changes, and separations; and preparing the OIG Annual Report, statistical reporting, trend analysis, special projects, and other confidential administrative documents. Occasional travel is required. Successful candidates must pass a background screening, including fingerprinting.

Requirements

• High school diploma or equivalent and eight years of professional or nonprofessional experience in systems analysis, management analysis, program planning, program research, program evaluation, engineering, or administrative work; or a bachelor’s degree from an accredited college or university and four years of professional experience in those fields; or a master’s degree from an accredited college or university, which may substitute for one year of the required experience.
• Occasional travel is required.
• Pass a background screening, including fingerprinting, as a condition of employment.
• Complete all Candidate Profile fields, including work history, duties and responsibilities, hours worked, supervisor, and formal education; an attached resume does not substitute for the required information.
• Responses to qualifying questions must be verifiable in the Candidate Profile.
• Applicants must provide honest and authentic responses during evaluation and selection; use of AI tools for qualifying questions or interviews will be considered when determining qualifications.
• Graduates relying on a U.S. degree to meet minimum requirements must have the applicable degree verified before appointment. Applicants relying on a foreign degree must be prepared to provide a credential evaluation from an approved credential evaluation agency.

Responsibilities

• Provide executive-capacity support to the Inspector General and management consultant services to the OIG.
• Plan and carry out complex administrative and professional assignments in a responsive and confidential manner.
• Provide quality assurance for the Audit and Investigative Sections.
• Oversee public records requests, records retention, travel vouchers, invoices, and property and inventory; ensure administrative processes follow established policies and procedures.
• Review and analyze processes, and design and recommend improvements.
• Coordinate and facilitate acquisition of equipment and supplies.
• Research and prepare legislative budget requests; research and evaluate legislative issues and analyze projected effects of proposed legislation or actions.
• Review incoming correspondence and recommend resolutions; communicate with internal and external stakeholders to resolve concerns or complaints as needed.
• Work with the management team to update and edit OIG intranet and internet sites.
• Serve as OIG PCard Coordinator, CAPAS/COOP Coordinator, Property Custodian, and IRIS Alert Administrator.
• Assist investigators by compiling, verifying, and corroborating case-related information.
• Research investigative leads using online personnel records, driver-license records, NCIC/FCIC databases, department databases, and other resources.
• Conduct preliminary reviews and analyze investigative data for complete and proper documentation; recommend resolutions to the Chief of Investigative Services.
• Coordinate case-review meetings with the Inspector General.
• Quality-review investigative reports and final case files for accuracy, continuity, and compliance with OIG policies; ensure reports are distributed to appropriate executive staff and division directors.
• Assist with the background-screening program and maintain its tracking and statistics system; prepare interview transcripts as needed.
• Review reports and statistics for investigative staff, the Chief of Investigative Services, and the Inspector General, as requested.
• Review investigative and audit reports for accuracy, clarity, and compliance with applicable standards; quality-review correspondence directed outside the OIG.
• Communicate with audit and investigative sections about project and report-status timelines.
• Review policies and provide guidance and recommendations concerning issues that may adversely affect the office’s or department’s direction or mission.
• Maintain OIG policies and procedures and review them for accuracy and compliance with accreditation standards.
• Maintain sworn law-enforcement personnel training records and update training information in OIG and CJSTC systems; maintain officer employment and separation records with CJSTC.
• Monitor and update Criminal Justice Incentive Pay payments; review and coordinate bi-annual uniform allowance payments; analyze perquisites and prepare annual requests.
• Organize and coordinate hiring; ensure selection processes comply with department procedures and state and federal requirements; coordinate interviews and work samples; assemble appointment requests.
• Update position descriptions as needed and coordinate performance evaluations, organizational changes, organizational charts, separations, and retirements.
• Compile, coordinate, and produce the OIG Annual Report.
• Compile and maintain investigation data for statistical reporting and trend analysis; identify and evaluate patterns and present findings to management.
• Research and prepare special projects, reports, and documents involving confidential administrative matters as assigned by the Inspector General.
• Perform other related activities as assigned.

Benefits

• Annual and sick leave benefits
• Nine paid holidays and one personal holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and supplemental insurance
• Retirement plan options with employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED